Executive Assistant to Managing Director
1 day ago
Job Title: Executive Assistant to Managing Director
Location: Noida
Reports to: Managing Director (MD)
Role Overview:
The Executive Assistant (EA) to the MD will provide high-level administrative support, ensuring the smooth functioning of the MD's office. The EA will manage scheduling, communications, meetings, travel, and confidential information while acting as a liaison between the MD and internal/external stakeholders. The role demands a proactive, highly organised, detail-oriented, and professional individual who can operate in a fast-paced environment.
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Key Responsibilities:
• Calendar and Schedule Management:
o Maintain the MD's daily schedule, including meetings, calls, and travel plans.
o Prioritise and reschedule appointments as necessary to accommodate shifting priorities.
• Communication Management:
o Manage and respond to emails and other correspondence on behalf of the MD.
o Draft, review, and proofread communications, reports, presentations, and other documents.
• Meeting Coordination:
o Organise internal and external meetings, including preparing agendas, minutes, and follow-up actions.
o Ensure the MD is fully briefed ahead of meetings.
• Travel Arrangements:
o Plan and book domestic and international travel, accommodation, visas, and transportation.
o Prepare detailed travel itineraries and manage expense reporting.
• Project Management Support:
o Assist in managing specific projects, initiatives, and tasks as directed by the MD.
o Track progress and ensure timely completion of action items.
• Stakeholder Management:
o Serve as a point of contact between the MD and employees, clients, vendors, and external partners.
o Maintain professional relationships on behalf of the MD.
• Confidentiality and Discretion:
o Handle sensitive information with the utmost confidentiality and professionalism.
• Administrative Support:
o Manage filing systems, database management, and document organisation.
o Perform basic HR, finance, and operational tasks on behalf of the MD if required.
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Qualifications and Experience:
• Bachelor's degree in Business Administration, Management, or a related field.
• 5–10 years of experience as an Executive Assistant, preferably supporting C-level executives.
• Experience in handling highly confidential information.
• Familiarity with corporate and operational practices.
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Key Skills:
• Excellent organisational and multitasking abilities
• Strong written and verbal communication skills
• High level of discretion and professionalism
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and digital collaboration tools
• Attention to detail and problem-solving skills
• Ability to anticipate needs and take initiative
• Flexible and adaptable approach in a dynamic work environment
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Preferred Attributes:
• Prior experience in a fast-paced corporate environment
• Strong interpersonal and relationship-building skills
• Proactive mindset with the ability to work independently
• High energy, positive attitude, and a commitment to excellence
Please send your CV's
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