Executive Assistant To Chief Executive Officer
6 hours ago
Total CollectR (a product of Total AI Systems) is a fast-growing SaaS company transforming the debt collection industry through automation, AI, and customer-centric design. We operate across the U.S., India, and the Philippines and we move fast.
We are hiring a world-class Executive Assistant who will operate as an extension of our CEO, not an administrative helper. This role is for someone who has already excelled in demanding, high-stakes environments and thrives on ownership, precision, and speed.
What You Will Own
- Executive Control Center: Manage calendars, priorities, communications, and decisions with minimal oversight.
- End-to-End Execution: Take tasks from idea to completion without reminders or follow-up.
- Travel Planning: Independently plan seamless international + domestic travel (flights, hotels, itineraries, events).
- Communication Excellence: Write, summarize and communicate with polished, professional clarity.
- Operational Efficiency: Build structure, systems and processes that remove chaos and increase velocity.
- High-Trust Support: Handle confidential, personal, and business matters with absolute discretion.
What Makes You a Fit
- 10+ years of Executive Assistant experience supporting CEOs, founders, or C-suite leaders.
- A strong track record in fast-paced, high-pressure environments such as startups, global teams, or complex organizations.
- Prior experience working in U.S. Eastern hours and handle time-sensitive or urgent matters as they arise.
- Absolute mastery of Microsoft Outlook, Word, Excel (advanced formulas, analytics) and PowerPoint (professional-grade presentations).
- Advanced proficiency with ChatGPT and AI tools, using them to accelerate work not replace judgment or create dependency.
- Demonstrated ability to independently plan international and domestic travel end-to-end, including flights, hotels, logistics, and itineraries with minimal direction.
- Exceptional project management skills, taking tasks from requirement to execution to completion without reminders.
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