Purchase Specialist

About Aeris Communications Inc.

For more than three decades, Aeris has been a trusted cellular IoT leader enabling the biggest IoT programs and opportunities across Automotive, Utilities and Energy, Fleet Management and Logistics, Medical Devices, and Manufacturing. Our IoT technology expertise serves a global ecosystem of 7,000 enterprise customers and 30 mobile network operator partners, and 90 million IoT devices across the world. Aeris powers today's connected smart world with innovative technologies and borderless connectivity that simplify management, enhance security, optimize performance, and drive growth.

Job Summary

We are seeking a Purchasing Specialist – Vendor Management Analyst to oversee and optimize our procurement processes. This role involves managing purchase orders, tracking vendor performance, facilitating approvals, and collaborating with Finance to enhance procurement efficiency. The ideal candidate will be proficient in SAP Concur and ERP systems, with a strong focus on data-driven decision-making.

Key Responsibilities

• Procurement & Purchase Order Management
• SAP Concur Utilization: Facilitate the creation and approval of purchase orders within SAP Concur, ensuring compliance with company policies.
• Order Tracking: Monitor orders from request initiation through to delivery, ensuring timely and accurate fulfillment.
• Vendor Communication: Engage with vendors to confirm lead times, order statuses, and obtain necessary documentation.
• Reporting & Financial Collaboration
• ERP Reporting: Develop and maintain reports within the ERP system to track procurement metrics and expenditures.
• Budget & Spend Analysis: Collaborate with Finance to support budget tracking and spend reporting, ensuring alignment with financial goals.
• Spend Tracking: Monitor and report on monthly, quarterly, and annual spend across Business Units, Products, and Projects by Vendor.
• Process Improvement & Compliance
• Process Optimization: Work with Finance and other departments to identify and implement process improvements in procurement workflows.
• Variance Investigation: Investigate and report on variances in procurement data, providing actionable insights for corrective actions.
• Escalation Management: Assist in resolving procurement-related escalations, ensuring timely and effective solutions.
• Approval & Documentation Management
• Approval Facilitation: Coordinate internal and external approvals, ensuring all necessary documentation is obtained and processed.
• Documentation Maintenance: Maintain accurate records of purchase orders, contracts, and vendor communications for audit and compliance purposes.
• Key Performance Indicators (KPIs)
• On-Time Purchase Order Fulfillment: Percentage of orders delivered on or before the requested date.
• Vendor Performance Metrics: Evaluation of vendors based on quality, delivery, and compliance standards.
• Spend Compliance: Adherence to budgetary constraints and procurement policies.
• Process Efficiency: Reduction in procurement cycle times and improvement in approval turnaround times.

Minimum Requirements

• Education: Bachelor's degree in business administration, Supply Chain Management, Finance, or a related field.
• Experience: 7–10 years in purchasing, procurement, or vendor management roles.
• Technical Proficiency: Experience with SAP Concur, ERP systems, and Microsoft Office Suite.
• Analytical Skills: Strong ability to analyze data and generate actionable insights.
• Communication: Excellent interpersonal and communication skills for effective collaboration with vendors and internal teams.

Preferred Requirements

• Certifications: CPSM, CPM, CIPS, or similar procurement certifications.
• Industry Experience: Familiarity with procurement processes in [specific industry, e.g., manufacturing, technology, healthcare]
• Advanced Tools: Experience with data visualization tools like Power BI for reporting purposes.

Aeris may conduct background checks to verify the information provided in your application and assess your suitability for the role. The scope and type of checks will comply with the applicable laws and regulations of the country where the position is based. Additional detail will be provided via the formal application process.

Aeris walks the walk on diversity. We're a brilliant mix of varying ethnicities, religions, cultures, sexual orientations, gender identities, ages and professional/personal/military experiences – and that's by design. Diverse perspectives are essential to our culture, innovative process and competitive edge. Aeris is proud to be an equal opportunity employer.