Senior Executive Secretary

2 days ago

Bengaluru, Karnataka, India Infosys Full time ₹ 9,00,000 - ₹ 12,00,000 per year
Job Description:
  • Conduct and organize administrative duties and activities including receiving and handling information organizing
  • meetings managing calendar etc
  • with an objective of providing administrative support to unit head or BEF head in
  • specific and to the unit as required
Key Responsibilities:
  • Meeting Coordination and Organization
  • The Secretary will for the unit head and DMs connect with the stakeholders to check availability send
  • timely meeting invites to the stakeholders and book conference room and telecon if required
  • S He
  • coordinates with other secretaries to schedule a meeting between other unit head external schedule
  • review or other calls for the superior with clients or external consultants contacts counter parts from the
  • external organizations checks timelines and arranges stationary well before the meeting when required
  • Calendar Management
  • The Secretary tracks calendar of the manager to ensure that his time is effectively utilized accommodates
  • adhoc meetings and change of schedules while managing superiors time and identifies and prioritizes the
  • meetings to ensure that visitor s time is also respected
  • Travel planning
  • The Secretary plans for Unit head and DMs travels plans for outstation travels including tracking of Visa
  • expiry dates interacts with travel desk to design the Itinerary for travel arranges for hotel bookings and
  • Travel Settlement in case of onsite travel coordinates with the onsite SPOCs for the agenda to finalize the
  • itinerary and books cab and accommodation for DC visits
  • Unit Administration
  • The Secretary attends telephone calls follows up on any action items if required updates the Key contact
  • details maintains all reports scorecards and other important documents owns the various Unit group
  • mailing lists and ensures that they are current coordinates with the Purchase and finance teams to
  • process PO and arrange the payment organizes the guest passes for the visitors updates the welcome
  • board ensures accommodation for visitors in ECC while interacting ECC personnel coordinates and
  • organizes quarterly unit offsite while interacting with DC representatives facilities team transport team
  • catering team external vendors for gifts for speakers from other units or external forums coordinates
  • RnR activities
  • To facilitate client travel s he creates invite letters to get the visa while taking inputs from
  • presales team
Preferred Skills:

Technology->CAD->CAD - Others

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