Administration Assistant

4 days ago

Mumbai, Maharashtra, India FINE SOLUTION FACILITY MANAGEMENT PVT. Full time

Job Summary:

The Admin Executive – Facility Management is responsible for handling administrative and coordination activities related to day-to-day facility operations. The role ensures smooth functioning of office administration, vendor coordination, documentation, staff records, and compliance with company and client requirements.

Key Responsibilities:

Administrative & Office Support

  • Manage day-to-day administrative activities of the facility office.
  • Maintain records, files, and documentation related to facility operations.
  • Handle correspondence, emails, and internal communication.
  • Prepare reports, MIS, attendance sheets, and monthly summaries.

Staff & Payroll Coordination

  • Maintain attendance, leave records, and duty rosters of facility staff (housekeeping, security, technicians, etc.).
  • Coordinate with HR/payroll team for salary processing and statutory compliance.
  • Maintain employee files, joining formalities, ID cards, and uniforms.

Vendor & Client Coordination

  • Coordinate with vendors for housekeeping, security, pest control, maintenance, and other services.
  • Track work orders, service reports, and vendor invoices.
  • Communicate with clients for administrative requirements and support operational teams.

Inventory & Asset Management

  • Maintain records of consumables, tools, equipment, and uniforms.
  • Monitor stock levels and raise purchase requisitions as required.
  • Ensure proper issue and receipt of materials.

Job Types: Full-time, Permanent

Pay: ₹8, ₹25,249.47 per month

Work Location: In person

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