Administrative Secretary

1 week ago

Gurgaon, Haryana, India Bechtel Full time ₹ 12,00,000 - ₹ 36,00,000 per year

*Project Overview:*

Works independently to provide comprehensive administrative and secretarial support of a highlyaccountablenature to help ensure the smooth functioning of senior managers of India Management /Project/Functional leadership.Assists them in their day-to-day activities and responsibilities including scheduling meetings, coordination for timely closure of various activities, workshops and presentations. The role requires high degree of initiative, discretion, accuracy, judgment, knowledge of protocols and anticipation and working through changing priorities.

*Job Summary:*

Supervision Received

  • Receives general operational direction from assigned manager(s)/Supervisor. Self-starter, requiring minimum guidance or supervision / works independently. Functionally reporting to Manager of Office services.

Supervision Exercised

  • May provide operational and/or functional support to other staff members on administrative matters.

Contacts

  • Employees and outside individuals in receiving calls and visitors, making travel/meeting arrangements, and executing other duties
  • Vendors, Clients, company management and jobsite personnel

*Major Responsibilities:*

  • Maintains strict confidentiality and provides comprehensive secretarial and administrative assistance to assigned functions, managers, and projects.
  • Manages calls, visitors, and correspondence independently, ensuring timely follow-ups and accurate documentation aligned with Bechtels standards.
  • Organizes domestic and international visits, travel logistics, visa processing, and expense reporting via Concur. Supervises travel agency operations and ensures timely MIS and reviews.
  • Schedules meetings, prepares agendas and minutes, manages calendars, and anticipates changes or issues proactively.
  • Handles incoming/outgoing mail, maintains key files, and ensures proper formatting and accuracy of documents requiring managerial attention.
  • Supports space planning, seat allocation, vendor coordination, invoice processing, and office documentation including org charts and business development materials.
  • Executes special tasks requiring analytical skills, prepares reports, presentations, and training materials, and may act as a delegate in meetings or as a training coordinator.

*Education and Experience Requirements:*

  • Graduate, with at least 10 years of prior experience in administrative support to senior management/Multiple Functions.

*Required Knowledge and Skills:*

  • Excellent oral and written communication skills
  • Thorough knowledge of grammatical rules, spelling, punctuation, and required formats
  • Proficiency in Microsoft Applications. In-depth in MS Excel/MS word/Power point
  • Strong organizational and multi-tasking skills
  • General experience in all areas of document control
  • Professional telephone practices
  • Demonstrated knowledge of filing systems and common office procedures.

  • Administrative Secretary

    2 days ago

    Gurgaon, Haryana, India Bechtel Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    Requisition ID: 288191Relocation Authorized: NoneTelework Type: Full-Time Office/ProjectWork Location: GurugramExtraordinary teams building inspiring projects:Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's...

  • Office Secretary

    6 days ago

    Gurgaon, Haryana, India Blackbull Law House Full time ₹ 2,00,000 - ₹ 4,00,000 per year

    work:Manage office operations & administrative tasksCoordinate with clients & independent correspondenceSchedule appointments & travel arrangementsDraft letters & manage secretarial activitiesGood communication skillsOffice management skillsHealth insuranceAnnual bonus

  • Personal Secretary

    2 days ago

    Gurgaon, Haryana, India 2ef74c06-af74-4d02-9147-79bc789af0ee Full time ₹ 6,00,000 - ₹ 8,00,000 per year

    Job SummaryWe are seeking a competent and experienced Personal Secretary to provide high-level administrative support to our Director/Managers. The ideal candidate will be well-organized, detail-oriented, and capable of managing a variety of tasks to ensure the smooth functioning of the executive's office.Responsibilities:Calendar Management:Schedule and...

  • company secretary trainee

    1 week ago

    Gurgaon, Haryana, India N MADAAN & ASSOCIATES Full time ₹ 60,000 - ₹ 1,80,000 per year

    Position: Company Secretary Intern / Management TraineeLocation: GurugramAbout the Role:We are looking for a motivated and detail-oriented CS Intern / Trainee to join our team and gain hands-on experience in corporate compliance, secretarial work, and governance practices. This internship will provide practical exposure to various aspects of corporate laws...

  • Company Secretary

    1 week ago

    Gurgaon, Haryana, India Client Associates Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    We are seeking a driven and detail-oriented professional to join our Compliance team and support our growing compliance requirements. The role is ideal for a young Company Secretary (CS) with 2-3 years of relevant experience or, alternatively, a Finance Graduate with 3-4 years of Analyst/Operations experience who is motivated to develop a career specifically...

  • Secretary to Founder

    2 weeks ago

    Gurgaon, Haryana, India Nynii Full time ₹ 2,50,000 - ₹ 5,00,000 per year

    Secretary to FounderLocation:Gurgaon (On-site)About NyniiNynii is a fast-growing digital platform simplifying the process of finding trusted domestic help—maids, cooks, and caregivers for children and the elderly. We're on a mission to make reliable home assistance accessible, verified, and stress-free for every household.Role OverviewWe are seeking a...

  • Company Secretary gurugram

    1 week ago

    Gurgaon, Haryana, India Job House Mumbai Full time ₹ 8,00,000 - ₹ 12,00,000 per year

    Company secretary Gurugram1. Corporate Governance & Compliance:2. Board & Meeting Management:3. Shareholder Relations: Manage shareholder communications, distribute dividends, and handleinquiries.  4. Documentation & Records: Required Candidate profileStrong administrative and organizational skills with meticulous attention to detail. A strong...

  • Assistant Company Secretary

    2 days ago

    Gurgaon, Haryana, India ACER Credit Rating Pvt. Ltd. Full time ₹ 6,00,000 - ₹ 15,00,000 per year

    Role & responsibilities1. SEBI CRA Regulatory Compliance & LicensingLiaise with SEBI and other regulatory authorities for queries, inspections, and ongoing compliancesEnsure adherence to SEBI (Credit Rating Agencies) Regulations, 1999, SEBI Master Circular (Amended from time-to-time) and related circulars.2. Board & Governance SupportAssist in organizing and...

  • Affordplan - Company Secretary

    1 week ago

    Gurgaon, Haryana, India Nexthire Full time ₹ 12,00,000 - ₹ 36,00,000 per year

    Role SummaryWe are looking for a qualified and detail-oriented Company Secretary with 4–5 years of experience to manage statutory compliance, board governance, and corporate legal functions. The role will report to the Head of Finance and will play a key part in ensuring compliance with the Companies Act, SEBI, FEMA, and other applicable regulations, while...

  • Company Secretary

    1 week ago

    Gurgaon, Haryana, India Laiqa Wellness Pvt Ltd Full time ₹ 5,40,000 per year

    Responsibilities:Preparation of agenda, notices, minutes of meetings as per the Companies Act, 2013Convening and holding, board, committee and Annual General meetings (AGM)/meetingsFamiliarity with FEMA and RBI compliances.Preparing annual reports, drafting corporate governance policies etcPerforms routine legal work following departmental templates.Vendor...