Executive Administrator

Compliance-Bengaluru-Support

About Goldman Sachs

At Goldman Sachs, we connect people, capital and ideas to help solve problems for our clients. We are a leading global financial services firm providing investment banking, securities and investment management services to a substantial and diversified client base that includes corporations, financial institutions, governments and individuals. For us, it's all about bringing together people who are curious, collaborative and have the drive to make things possible for our clients and communities.

GLOBAL COMPLIANCE

Our division prevents, detects and mitigates compliance, regulatory and reputational risk across the firm and helps to strengthen the firm's culture of compliance. Compliance accomplishes these through the firm's enterprise-wide compliance risk management program. As an independent control function and part of the firm's second line of defense, Compliance assesses the firm's compliance, regulatory and reputational risk; monitors for compliance with new or amended laws, rules and regulations; designs and implements controls, policies, procedures and training; conducts independent testing; investigates, surveils and monitors for compliance risks and breaches; and leads the firm's responses to regulatory examinations, audits and inquiries.

Job Summary:

We are seeking a highly organized and detail-oriented Executive Administrator to provide comprehensive administrative support to our executive team. This role requires a proactive individual with excellent communication and interpersonal skills, capable of managing multiple priorities simultaneously in a fast-paced environment. The successful candidate will be responsible for managing executive calendars, coordinating meetings, overseeing employee and contingent worker onboarding, handling travel and expense management, and arranging team events.

Responsibilities:

• Calendar Management: Manage complex executive calendars, scheduling meetings, appointments, and travel arrangements, ensuring optimal time management and minimizing conflicts. Proactively manage meeting logistics, including sending invitations, preparing agendas, and coordinating materials.
• Onboarding: Support the onboarding process for new employees and contingent workers, ensuring a smooth and efficient transition. This includes coordinating paperwork, setting up accounts, and providing necessary information and resources.
• Travel and Expense Management: Arrange and manage all aspects of executive travel, including booking flights, accommodations, and transportation. Process and reconcile travel and expense reports, ensuring compliance with company policies.
• Team Events: Plan and coordinate team events, including off-sites, social gatherings, and team-building activities. Manage bookings, catering, and logistics for these events.
• Communication: Maintain effective communication with internal and external stakeholders, responding to inquiries promptly and professionally.
• Administrative Support: Provide general administrative support, including managing correspondence, preparing presentations, and maintaining organized files and records.
• Project Support: Assist with various projects as needed, providing administrative support and coordination.

Qualifications:

• Bachelor's degree or equivalent experience.
• Minimum of 8 years of experience as an Executive Administrator or in a similar role.
• Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent organizational, time management, and communication skills.
• Experience with complex, senior-level internal / external meetings and conference calls.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with travel booking and expense management systems (specify if any are required).
• Strong interpersonal skills and ability to build rapport with colleagues at all levels.
• Discretion and ability to handle confidential information.
• Prepares and distributes divisional correspondence, memos, letters, reports or other documents as requested
• Maintains understanding of firm policies and handles certain issues independently
• Responsible for participation in general administrative duties (copying, filing, faxing, archiving), adhoc projects, committees and or group events.
• Manage multiple time zones (local vs. global)
• Team player with a positive attitude
• Ability to handle highly sensitive, confidential and non-routine information