
Administrative Executive
2 weeks ago
Job Title: Admin Executive
Company: Idex )
Location : Bangalore
Department : Administration
Reports To : General HR Head
Employment Type : Full-time
Job Summary: We are seeking a highly organized and detail-oriented Administrative Officer to join our team. The ideal candidate will be responsible for supporting day-to-day administrative operations, maintaining office systems, and ensuring efficient workflow across departments.
Key Responsibilities:
Administrative Jobs and Responsibilities
1. Office Management
● Maintain office supplies and inventory.
● Ensure office equipment is functioning properly.
● Supervise housekeeping and overall cleanliness.
2. Front Desk & Communication
● Manage incoming calls, emails, and visitors.
● Handle courier and mail distribution
● Maintain visitor logs and ensure security protocols.
3. Record Keeping & Documentation
● Maintain employee records, contracts, and company documents.
● Organize and update files (both physical and digital).
● Assist in preparation of reports, presentations, and documents.
4. Coordination & Scheduling
● Coordinate internal meetings and appointments.
● Manage calendars for senior staff or department heads.
● Arrange travel and accommodation when needed.
5. Support to HR & Finance
● Assist HR with onboarding, attendance, and leave tracking.
● Help the finance team with invoices, petty cash handling, and vendor coordination.
6. Facility & Vendor Management
● Liaise with vendors for office supplies, maintenance, and services.
● Ensure all service contracts (electricity, internet, cleaning, etc.) are in place and up to date.
7. Compliance & Safety
● Ensure workplace health, safety, and compliance standards are met.
● Assist in audits and inspections. 8. Miscellaneous
● Support various departments with day-to-day admin needs.
● Ensure smooth daily operations within the office environment.
Qualifications:
● Proven experience of 3-4yrs as an Administrative Officer, Admin Assistant, or similar role.
● Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
● Excellent written and verbal communication skills.
● Strong organizational and time-management skills.
● Ability to multitask and prioritize tasks efficiently.
● High attention to detail and problem-solving skills.
● Bachelor's degree mandatory.
Additional Information:
● Working Hours: 9.30 AM – 6.30 PM, Monday to Saturday
● Salary: Open To Discussion- Based on Experience
Kindly mail your CV to
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