Executive Secretary

7 hours ago

Bengaluru, Karnataka, India Talent Bee Consulting Full time US$ 3,125 - US$ 6,250 per year
Ideal Candidate:
  • Lady candidate with 2+ Years of experience as a Secretary / Assistant
  • Good English communication skills and MS-Office skills
  • OK to work at Yeshwantpur, Bangalore

Organization: Specialized in production of high-quality Ready-Mix Concrete. They cater to residential, commercial and industrial projects of all sizes. With state-of-the-art machinery and experts constantly controlling and maintaining the quality, they give you peace of mind by executing all your dream projects on time, every time with an unmatched quality. They currently are located in Nelamangala and cater to projects in North, West, and Central Bangalore.
Role: Provide high-level administrative support to the CEO and ensure the smooth operation of their office.
Key Responsibilities: Managing Communication:
  • Emails and Correspondence: Draft, proofread, and respond to emails and letters on behalf of the CEO.
  • Phone Calls: Handle phone calls, take messages, and filter incoming calls.
  • Scheduling: Manage the CEO's calendar, schedule meetings, and coordinate appointments.
Information Management:
  • Data Handling: Organize and maintain documents, files, and records.
  • Research: Conduct research on various topics as per CEO's requirements.
  • Reports: Prepare reports, presentations, and briefing papers.
Meeting Coordination:
  • Agendas: Create agendas for meetings and ensure all necessary materials are prepared.
  • Minutes: Take minutes during meetings and distribute them to relevant parties.
  • Follow-ups: Ensure that tasks and decisions made during meetings are followed up on.
Travel Arrangements:
  • Travel Planning: Arrange travel itineraries, accommodations, and transportation for business trips.
  • Expense Management: Handle expense reports and reimbursements related to travel and other business activities.
Confidentiality:
  • Confidential Information: Maintain utmost confidentiality regarding sensitive company information and CEO's activities.
Relationship Management:
  • Stakeholder Liaison: Act as a liaison between the CEO and internal/external stakeholders.
  • Networking: Build and maintain professional relationships with key contacts.
Time Management:
  • Prioritization: Help the CEO prioritize tasks and manage their time effectively.
  • Deadline Management: Ensure deadlines are met for various projects and tasks.

Candidate:
  • Excellent Communication: Strong written and verbal communication skills are essential.
  • Organizational Skills: Ability to multitask, prioritize tasks, and stay organized in a fast-paced environment.
  • Attention to Detail: Thoroughness and accuracy in all tasks, from scheduling to document preparation.
  • Professionalism: Maintain a professional demeanor and appearance at all times.
  • Tech Proficiency: Familiarity with office software (Microsoft Office, Google Workspace) and scheduling tools.
  • Discretion: Exercise discretion and judgment in handling confidential information.
  • Problem Solving: Ability to anticipate and resolve issues independently.
  • Adaptability: Flexibility to adapt to changing priorities and unforeseen circumstances.
  • Remember, being a private secretary means you are a reflection of the CEO and the company. Professionalism, reliability, and integrity are paramount in this role.

Location Bangalore (Yeshwantpur)
Salary Rs.25,000

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