HR Administration Intern

5 days ago

Pune, Maharashtra, India Solytics Partners Full time

About Us:

Solytics Partners is a Global Analytics firm, recognized with multiple industry awards for innovation and excellence. Our team comprises experts with deep domain knowledge in risk, analytics, AI/ML, AML/FCC, and fraud. By converging this expertise with cutting-edge technologies like AI, Machine Learning, Generative AI, and Large Language Models (LLMs), we deliver powerful automated platforms and incisive point solutions.

Our offerings enable clients to streamline and future-proof their risk, AML, and analytics processes, comply seamlessly with global regulations, and safeguard financial systems. Whether it's solving complex challenges or driving operational efficiency, Solytics Partners is committed to empowering organizations with transformative tools to stay ahead in an evolving regulatory landscape.

Job Summary:

We are looking for a highly motivated and detail-oriented Administration Intern to support our Travel, Events, and Office Operations functions. This internship offers hands-on exposure to international travel coordination, corporate event execution, vendor management, and day-to-day administrative operations within a global organization. The ideal candidate is organized, proactive, eager to learn, and comfortable interacting with cross-functional teams.

Key Responsibilities:

1. Travel & Visa Support

  • Assist in preparing documentation for visa processing and coordinate with travel consultants/embassies where required.
  • Support travel booking activities including flights, hotels, local transportation, and itineraries.
  • Maintain travel trackers, approval logs, and expense records.
  • Help monitor travel advisories and update internal stakeholders.

2. Events Support

  • Assist in planning and executing internal and external events—town halls, leadership visits, conferences, and corporate engagements.
  • Support logistics such as venue research, vendor coordination, AV setup, branding materials, and hospitality arrangements.
  • Assist in preparing event budgets, checklists, and post-event reports.

3. Office Administration & Vendor Coordination

  • Help manage procurement activities, including collecting quotations, comparing vendors, and preparing purchase requests.
  • Track office supplies, stationery, and pantry inventory, ensuring timely replenishment.
  • Support day-to-day office operations including facility upkeep, housekeeping coordination, and maintenance requests.
  • Assist with vendor documentation, invoice processing, and contract filing.

4. Stakeholder & Operational Support

  • Support arrangements for visiting international teams—accommodation, travel, and on-site coordination.
  • Work closely with HR, Finance, IT, and Facilities teams as part of cross-functional support.
  • Maintain administrative records, travel archives, and compliance documentation.
  • Contribute to maintaining a professional, welcoming, and well-organized office environment.

Key Requirements:

  • Pursuing or recently completed a Bachelor's degree (Business Administration, Hospitality, Event Management, or related fields preferred).
  • Strong organizational and multitasking abilities with excellent attention to detail.
  • Good communication skills and ability to interact with multiple stakeholders.
  • Willingness to learn and take initiative in a fast-paced environment.
  • Proficiency in MS Office (Excel, Word, PowerPoint); familiarity with travel or procurement tools is a plus.
  • Passion for administrative operations, event execution, and coordination roles.

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