Procurement Manager

Designation:
Procurement Manager – Interiors

Reporting to:
Head of Department (HOD)

Location:
Gurgaon

Experience:
6–10years

About Chalk Studio

Chalk Studio is a distinguished interior design firm based in Gurugram, India, specializing in crafting bespoke spaces that seamlessly blend functionality with aesthetic brilliance. With a diverse portfolio spanning luxurious residences, commercial offices, and high-end hospitality projects, we transform environments into captivating experiences tailored to each client's vision.

Our residential designs redefine elegance and comfort, exemplified by projects like
The Kalon Home
, a meticulously curated penthouse in Gurugram that embodies refined sophistication. In the commercial sector, we create dynamic workspaces that enhance productivity and innovation, with projects like the Galaxy Group Office, where creative storytelling through design meets practical functionality. Our hospitality ventures, including collaborations with Hyatt Regency for
Hyatt Al Fresco
and
Hyatt Spa Restaurant
, showcase our expertise in curating immersive environments that elevate guest experiences.

With a strong presence in Gurugram, Mumbai, Ludhiana, and beyond, Chalk Studio operates PAN India, delivering tailor-made design solutions that cater to diverse clientele across the country. We believe every space tells a story, and our team of visionary designers is committed to bringing that story to life—through thoughtful details, exceptional craftsmanship, and an unwavering commitment to excellence.

Roles & Responsibilities

Procurement Strategy & Vendor Management

• Develop and execute procurement strategies to source high-quality materials while optimizing costs.
• Build and maintain a strong network of vendors and suppliers for various interior design materials and scope like HVAC, Electrical, FF, Security, Millwork, etc.
• Conduct vendor evaluations, negotiations, and contract finalizations to ensure best pricing and quality.
• Establish long-term supplier partnerships to ensure consistency in material availability.
• Identify, evaluate, and onboard new vendors to expand procurement options and improve sourcing efficiency.
• Regularly assess market trends, new materials, and innovations to keep the firm ahead in interior procurement.

Material Sourcing & Cost Optimization

• Identify, evaluate, and procure materials for luxury interiors, ensuring they meet design and quality standards.
• Negotiate competitive pricing, payment terms, and credit limits with vendors.
• Ensure procurement is done within budget constraints while maintaining quality and efficiency.
• Conduct cost-benefit analyses to identify opportunities for savings without compromising on quality.
• Maintain an updated database of pricing trends and alternative suppliers.

Process Management & Compliance

• Implement best practices for procurement processes, ensuring smooth coordination with design and execution teams.
• Ensure timely ordering and delivery of materials to avoid project delays.
• Track and manage purchase orders, delivery timelines, and inventory levels.
• Work closely with site teams to anticipate material requirements and ensure just-in-time deliveries.
• Handle multiple projects simultaneously, ensuring material availability for each without delays.
• Ensure all procurement activities comply with internal policies and regulatory requirements.

Quality Control & Issue Resolution

• Perform quality checks on received materials to ensure they meet project specifications.
• Handle and resolve vendor disputes, material defects, and delivery discrepancies.
• Coordinate with project managers to address any procurement-related issues on-site.

Key Skills & Competencies

• Strong negotiation skills to secure the best deals while ensuring quality.
• Excellent knowledge of interior materials (wood, laminates, veneers, hardware, lighting, furniture, etc.).
• Deep industry experience with an established network of suppliers and vendors.
• Expertise in new vendor development and supplier expansion.
• Ability to manage procurement across multiple projects simultaneously.
• Strong understanding of procurement workflows, contracts, and cost management.
• Attention to detail and problem-solving skills to handle material and supplier-related challenges.
• Proficiency in MS Excel & procurement software for managing procurement records and cost tracking.

Qualifications & Experience

• Education:
  Graduate in Procurement, Supply Chain, Business Administration, or a related field.
• Experience:
  2–15 years in procurement roles within the interiors, luxury furniture, or architectural industry.
• Industry Expertise:
  Prior experience in high-end interior projects is a must.

Why Join Chalk Studio?

Be at the forefront of sourcing and procurement in a leading interior design firm, where your expertise will directly impact the success of luxury interior projects.