Freight Officer Job Details

Freight Officer

Date: 3 Sept 2025
Location: KW
Company: Alghanim Industries
Role Name: Freight Officer

Reporting to the Operations Supervisor, the Freight Officer should be able to handle all queries sea & air freight for import shipments for various customers by following up and arranging required services, routing by coordinating with overseas agents, shipping lines, airlines and customs clearance teams by guiding the team for smooth execution of jobs. Should assist and enable by raising the standards of organizational operations and provide cost effective services.

Also, will be responsible for managing all dispatch and export documentation, ensuring timely disbursement of advance cash to drivers and accurate posting of cost in system. In addition, the role will handle basic accounting functions including verifying and posting transactions, preparing payment vouchers, maintaining accurate records, and managing petty cash. The role ensures compliance with company policies while providing cost-effective, efficient service and accurate financial support to the operations team.

• Take day-to-day instructions from Operations Supervisor
• Update respective customers with shipment status reports.
• Co-ordinate with stakeholders to follow up and highlight any operation issues
• Co-ordinate with the vendors to make sure customers requirements are fulfilled in timely manner
• Coordinate with internal departments (Finance, accounts, etc.) to assure day-to-day execution of jobs.
• Cost posting in the ERP and auditing of cost invoices from different ministries and clearance teams before submitted to accounts
• To make sure that the system is always updated with all the available information and data.
• To maintain reporting to the line manager with ongoing jobs and highlight the issues, if any.
• Open job files promptly and maintain accurate documentation for all overland export shipments.
• Coordinate with accounts and finance team for cost posting, reimbursement, and replenishment of bank account
• Coordinate with operations team to manage the availability of cash advance for ongoing shipments
• Verify all land freight charges on the transportation contracts before issuing cash advance and balance payments to drivers
• Keep internal systems updated with all costs and invoice posting.
• Maintain a proper filing system for all documents, payment advice, and receipts.
• Prepare, verify, and process invoices, payment vouchers, and receipts related to transportation activities.
• Manage day-to-day petty cash transactions, ensuring accuracy and proper record-keeping.
• Record all incoming and outgoing payments in the system in a timely manner.
• Reconcile payments, collections, and petty cash balances regularly.
• Coordinate with the finance team for monthly closing and reporting requirements.
• Maintain confidentiality and ensure all financial transactions comply with internal policies.

• Minimum Secondary School Certificate; additional diploma or training in accounting is an advantage.
• 5 years of relevant experience in transport coordination, documentation, or accounting roles.
• Proficient in using Microsoft Office applications including Word, PowerPoint, Excel, Outlook and ERP systems.
• Interest and experience in interacting with all levels and departments.
• Well versed with freight forwarding operations of land, air and sea, all land routes and borders to GCC and Levant Areas and business terminologies and procedures.
• Strong organizational skills, detail oriented, and the ability to handle multiple priorities.
• Valid Kuwait Driving License shall be considered as additional skill.
• Good knowledge of transport routes within GCC and Levant areas.
• Strong numerical and analytical skills with attention to detail.
• Good communication and coordination abilities with various internal and external stakeholders.

Candidate must have at least a High School Certificate.