Onboarding Specialist
7 days ago
Role Overview
The HR Onboarding Specialist will be responsible for ensuring a seamless and positive onboarding experience for new employees. This role involves coordinating pre-joining formalities, managing documentation, coordinating for logistics, and ensuring timely completion of all onboarding activities, including flawless employee code generation in the HRMS system.
Key Responsibilities
- Pre-Onboarding Coordination :
Communicate with new hires at least 15 days prior to joining to guide them through pre-joining formalities. - Collect and verify all required documents before the joining date.
- Onboarding Day Activities:
Ensure complete employee file creation and documentation on the day of joining. - Manage orientation sessions and ensure smooth integration into the organization.
- Logistics & Arrangements:
Coordinate travel ticket bookings, hotel accommodations, and cab arrangements for new joiners (if applicable). - Raise requests for laptops, ID cards, email IDs, and system access in advance.
- Medical & Compliance:
Schedule and track pre-employment medical tests and ensure compliance with company policies. - HRMS & Employee Code Generation:
Ensure accurate and timely creation of employee codes in the HRMS system without errors. - Data Management & Reporting:
Maintain accurate onboarding records and generate MIS reports for management review. - Employee Experience:
Act as the first point of contact for new hires, ensuring a positive and professional onboarding experience.
Qualifications & Experience
- Education:
Graduate in any discipline; MBA/PGDM in HR preferred. - Experience:
3–6 years in HR operations or onboarding roles. - Skills:
Strong communication and interpersonal skills. - Excellent organizational and administrative abilities.
- Proficiency in MS Office and HRMS tools.
- Attention to detail and ability to manage multiple tasks.
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