Onboarding Specialist

2 days ago


Jaipur Rajasthan India, Rajasthan Genus Power Infrastructures Ltd Full time

Role Overview

The HR Onboarding Specialist will be responsible for ensuring a seamless and positive onboarding experience for new employees. This role involves coordinating pre-joining formalities, managing documentation, coordinating for logistics, and ensuring timely completion of all onboarding activities, including flawless employee code generation in the HRMS system.

Key Responsibilities

  • Pre-Onboarding Coordination :Communicate with new hires at least 15 days prior to joining to guide them through pre-joining formalities.
  • Collect and verify all required documents before the joining date.
  • Onboarding Day Activities: Ensure complete employee file creation and documentation on the day of joining.
  • Manage orientation sessions and ensure smooth integration into the organization.
  • Logistics & Arrangements: Coordinate travel ticket bookings, hotel accommodations, and cab arrangements for new joiners (if applicable).
  • Raise requests for laptops, ID cards, email IDs, and system access in advance.
  • Medical & Compliance: Schedule and track pre-employment medical tests and ensure compliance with company policies.
  • HRMS & Employee Code Generation: Ensure accurate and timely creation of employee codes in the HRMS system without errors.
  • Data Management & Reporting: Maintain accurate onboarding records and generate MIS reports for management review.
  • Employee Experience: Act as the first point of contact for new hires, ensuring a positive and professional onboarding experience.

Qualifications & Experience

  • Education: Graduate in any discipline; MBA/PGDM in HR preferred.
  • Experience: 3–6 years in HR operations or onboarding roles.
  • Skills: Strong communication and interpersonal skills.
  • Excellent organizational and administrative abilities.
  • Proficiency in MS Office and HRMS tools.
  • Attention to detail and ability to manage multiple tasks.



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