Company Secretary

2 weeks ago

Bengaluru, Karnataka, India Moveinsync Technology Solutions Full time ₹ 5,00,000 - ₹ 8,00,000 per year

Position Overview

We are seeking a motivated and detail-oriented Company Secretary (Fresher) to support our corporate secretarial, compliance, and governance functions. The role is ideal for recently qualified CS professionals who are eager to gain hands-on experience in statutory compliance, corporate governance, and board administration.

Key Responsibilities

1. Statutory Compliance Support

  • Assist in preparing and filing statutory forms, returns, and documents with regulatory authorities.
  • Help maintain statutory registers and ensure accurate company records.
  • Support in monitoring compliance deadlines and regulatory changes.

2. Board & Committee Support

  • Assist in drafting notices, agendas, and minutes for Board and Committee meetings.
  • Coordinate meeting logistics and prepare supporting documents.
  • Maintain minutes records and track action items.

3. Documentation & Record-Keeping

  • Prepare drafts of resolutions, compliance reports, and internal notes.
  • Support the maintenance of corporate documents, agreements, and registers.
  • Organize and update compliance and governance files.

4. Legal & Regulatory Assistance

  • Assist in reviewing basic contractual documents and policies.
  • Coordinate with internal teams and external consultants for compliance matters.
  • Conduct preliminary research on corporate law, governance, and regulatory updates.

5. Shareholder Services (if applicable)

  • Support handling shareholder queries and communications.
  • Assist in share transfers, dividend-related documentation, and record maintenance.

6. Administrative Support

  • Assist senior company secretarial staff and management in day-to-day tasks.
  • Support audit processes by preparing required secretarial documentation.
  • Help coordinate communication with regulatory bodies, legal advisors, and auditors.

Qualifications

  • Completed Company Secretary Course (e.g., CS from ICSI or equivalent body).
  • Bachelors degree in Commerce, Business, Law, or related field (preferred).

Skills & Competencies

  • Basic understanding of company law, corporate governance, and secretarial practices.
  • Strong communication and drafting skills.
  • Good organizational and multitasking abilities.
  • Attention to detail and willingness to learn.
  • Proficiency in MS Office (Word, Excel, PowerPoint).
  • Professional attitude, integrity, and confidentiality.

Experience

  • No prior experience required.
  • Internship/management training experience in corporate secretarial or legal departments is an added advantage

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