Exports Executive

Experience – 4 to 7 years in FMCG (Food) industry.

Location – Pune (Camp).

Qualification – Any Graduate + MBA/PG diploma/Certification in International Business or Exports.

Desired Candidate Profile-

Good Communication skills, Excellent Analytical skills, Detail oriented.

Job Description:

BUDGET

• To prepare file for making Budget. Sales – Previous years closing, current year Target vs Achieved & formatting for following year targets. Expense – Sales and Distribution Country wise.
• Send a separate budget file to the concerned Export Manager for preparing their budget for the next financial year.
• Create a Consolidated budget file with the data received from the export managers/HoD.
• Present, review & finalize the budget with the management.
• Upload the Budget in the system after implementing the changes suggested by the management.

MERCHANT/THIRD PARTY EXPORT SALES

• Appoint/select new buyers
• Send product list with catalogue/company profile to the buyer.
• After product selection (from buyer), prepare costing & pricing & send the same to the buyer for confirmation.
• Prepare a proforma invoice & send to the buyers for their confirmation.
• Post confirmation, coordinate with the backend team for release of the order for Production.
• Coordinate with Factory for transportation & smooth dispatch of the products.
• Intimate buyer for their shipment status.
• Follow up with buyer for Outstanding/Overdue payments.
• Coordinate with existing buyers for repeat orders.
• Search buyer for new markets.

SUPPLY CHAIN/ COORDINATION

• Submit order to the factory for production.
• Coordinate with factory for shipment execution.
• Logistics handling-
• check & negotiate freight cost with the shipping agents.
• Arrange bookings & coordinate with transporter for timely arrangement of containers.
• Coordinate with clearing agent for Shipment execution.
• Inform concerned manager / Buyer for their shipment status / details.
• Negotiate & finalize transportation cost.
• Coordination with various government/external bodies like Spices Board, EIC, Plant Quarantine etc. for smooth functioning of the process.

EXPORT BACK END

• Preparing & finalizing proforma invoices & coordinating with buyers in absence of the Export Managers.
• Coordinate with the concerned department (Purchase, Marketing, R&D etc.) regarding order status report received from the factory & other export related activities.
• To monitor orders regarding Outsourced products.
• To prepare budget & tracking of seasonal products. – confused whether to keep in export back end or MIS.
• To monitor & verify all post shipment documents & ensure documents are sent to the concern (Buyer/Bank).
• Coordinate with QA/QC regarding reports (analysis report, specification).
• Follow up with buyers for Outstanding / Overdue payments.
• Face Internal Audit.
• Coordinate with IT team for system related work.

Sales related Role –

• Assist & support the respective HoD to achieve the sales budget of the assigned countries.
• Follow-up for new orders, stock & secondary sales report.
• Prepare proforma invoice & send to the buyers for their confirmation.
• Prepare costing & pricing.
• Prepare final Budget.
• Tracking Target vs Achievement.

MIS, ANALYSIS

• Prepare Order Calendar & track sales – country, buyer, month, container-wise.
• Prepare sales data (country, category, product-wise) and send it to the concerned team members.
• Prepare / maintain export payment status.
• Prepare Cash flow & provision & send it to the finance department on 1st of every month.
• Prepare various kinds of MIS reports as & when required.

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