Sr. Administrative Assistant

About Us
Groundbreaker. Game changer. Pioneer.

TRC has long set the bar for clients who require more than just engineering, combining science with the latest technology to devise innovative solutions that stand the test of time. From pipelines to power plants, roadways to reservoirs, schoolyards to security solutions, clients look to TRC for breakthrough thinking backed by the innovative follow-through of an industry leader.

TRC's professionals work with a broad range of commercial, industrial and government clients and the communities they serve. We deliver breakthrough solutions that address local needs -- so our clients can better succeed in an ever-changing world.

Working at TRC means tackling interesting, meaningful projects. We pride ourselves on our collaborative spirit, entrepreneurial zeal and agile corporate structure. We recognize that the expertise of our staff is our strongest asset, so we generously reward employees for successful performance and invest in their careers through training and the development of new skills and certifications.

Overview
The Administrative Executive will play a key role in ensuring smooth day-to-day administrative operations across the organization. This role is responsible for office management, coordination of travel and logistics, inventory handling, invoice handling and support for facility maintenance. The individual will serve as a vital link between various departments, ensuring administrative processes are efficiently managed and executed with a high level of accuracy and professionalism.

Responsibilities

• Maintain facility cleanliness and oversee overall office operations including facilities, housekeeping, maintenance, courier/dispatch, and front-desk support to ensure a smooth and efficient work environment.
• Provide administrative support across IT, HR, and Finance functions, including onboarding logistics (ID cards, IT setup, welcome kits), asset management, and audit assistance.
• Coordinate domestic and international travel, hotel bookings, transportation, visa processing, visitor management, and leadership team visits.
• Plan and execute office events, meetings, and employee engagement activities while managing internal and cross-departmental coordination.
• Liaise with vendors and customers for contracts, invoices, escalations, and service agreements, ensuring effective relationship management.
• Manage vendor payments, employee reimbursements, gratuity disbursements, and ensure compliance with statutory tax requirements (TDS, GST, Advance Tax).
• Support banking operations including Bank guarantees, documentation, reconciliations, and management of corporate and meal cards.
• Maintain accurate records and compliance documentation, prepare monthly administrative reports, and manage business insurance (property, liability, indemnity, workman's compensation) while ensuring adherence to health, safety, and security standards.

Qualifications

• Bachelor's degree in business administration, Management, or a related field
• 3-5 years of experience in administration and finance support.
• Strong working knowledge of Indian taxation (TDS, GST, Advance Tax).
• Proven experience with vendor/customer processes and payment cycles.
• Proficiency in MS Office (Excel, Word, Outlook) and ERP/finance systems.
• Familiarity with basic office operations and administrative protocols.

Preferred Skills & Competencies

• Strong verbal and written communication skills.
• Excellent coordination and follow-up abilities.
• Detail-oriented with the ability to manage multiple tasks simultaneously.
• Positive, problem-solving attitude and willingness to learn.
• Team player with a proactive and service-oriented mindset.
• Experience working in fast-paced corporate environments.

EEO Statement

TRC is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable law. All employment decisions are made based on qualifications, merit, and business needs. We celebrate diversity and are committed to creating an inclusive environment for all employees.

The complete job description and application are available on TRC's career site.

TRC accepts applications for this position on an ongoing, rolling basis and reserves the right to cancel this posting at any time.