Administrative Assistant

Company:

Colorifix is a biotechnology company that aims to bring a novel, sustainable and environmentally friendly process to the textile dyeing industry by eliminating the use of hazardous chemicals as well as allowing for large savings in water and energy use. Colorifix has been recognised by winning awards in both synthetic biology and fashion, with full information available on our website.

We promote and adhere to our company values of Trust, Sustainability, Respect, Inclusivity and Social Conscience.

Role description:

CFX is a small growing team and is made up of people who firmly believe that sustainable practices are key to creating a balance between mankind and the earth. We are looking for a full time Administrative Assistant who believes in our core values for our site at CFX in Kompally, Hyderabad, to help with administrative support to the growing team there and act as point of contact for visitors, deliveries etc. and interact with all departments in the Colorifix Group. You will be reporting directly to the Head of Product Development based in India and will work closely day to day with the Administration Lead based in the UK.

We have a unique product and process, and whilst we grow so will your role and knowledge base. Your role will be busy but diverse, including (but not limited to) procurement of supplies, data entry in the accounts package management for key personnel in India, creating sales invoices, assisting with any day-to-day tasks as required and being the site point of contact for the offsite Administration Lead.

Responsibilities -
Administrative Duties:

• Perform stocktaking, purchase requisitions, filing, and data entry
• Manage clerical tasks, including file management, maintaining records, handling deliveries, and managing incoming calls
• Supply Chain – customs management, DHL portal, management of Icegate
• Assist the Director in managing day to day activity, including but not limited to: Managing mail, reports calendar, representing in meetings and managing communication

Customer Duties:

• Diary booking
• Answer and direct phone calls, providing excellent customer service
• Generate sales invoices

Recruitment Support:

• Help with the recruitment life cycle, including job advertising, resume screening, interview scheduling, and induction coordination

Communication and Coordination:

• Facilitate communication and coordination with external vendors, contractors, and internal departments like Finance, HR, and marketing

Desirable Skills/Qualifications:

• Graduate (Commerce or Life Sciences)
• Proven experience in an administrative role
• Previous experience in finance, including accounts payable and accounts receivable desirable.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), G-Suite, Slack, Adobe, and other company and role-specific software.
• Proficient in English
• Previous exposure to finance, including accounts payable and accounts receivable
• Strong organisational and time management skills.
• Strong attention to detail and excellent documentation skills.
• You have an interest in and awareness of environmental sustainability.

Why Join Us?

• Dynamic and innovative working environment.
• Integration into an innovative and strong growing company
• Continued professional career growth and development

Title: Administrative Assistant

Reports to: Head of Product Development/Director

Contract: Permanent, Full Time

Location: Kompally, Hyderabad

Remuneration: lakhs per annum

Colorifix is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.