Project Coordinator

About ACA:
 

ACA was founded in 2002 by four former SEC regulators and one former state regulator. The founders saw a need for investment advisers to receive expert guidance on existing and new regulations. Over the years, ACA has grown both organically and by acquisition to expand our GRC business and technology solutions. Our services now include GIPS standards verification, cybersecurity and technology risk, regulatory technology, ESG advisory, AML and financial crimes, financial and regulatory reporting, and Mirabella for establishing EU operations.

ACA is an equal opportunity employer that values diversity. We conduct our business without regard to actual or perceived age, race, color, religion, disability, caregiver, marital or partnership status, pregnancy (including childbirth, breastfeeding, or related medical conditions), ancestry, national origin and citizenship, sex, gender identity and expression, sexual orientation, sexual and reproductive health decisions, military or veteran status, creed, genetic predisposition, carrier status or any other category protected by federal, state and local law.

Position Summary

The PMO (Project Management Office) Project Coordinator provides essential administrative and operational support to project managers, ensuring projects are executed efficiently and effectively. This non-billable, nonclient-facing role focuses on internal and external support activities, including reporting, documentation, and system updates. The Project Coordinator plays a vital role in maintaining project organization and communication across teams. 

Job Duties 

1. Assist project managers with administrative activities, including reporting, monitoring project progress, and making updates within Certinia PSA Cloud (PSA) application
2. Identify missing and/or inaccurate project data and collaborate with PMO Project Managers, RMO Resource Managers, and project resources to ensure accurate and complete information
3. Prepare and maintain project documentation and reporting at the direction of PMO Project Managers
4. Ensure project data is organized and accessible for team members and stakeholders
5. Develop expertise in the PSA system to manage multiple project requests efficiently
6. Implement system updates and changes as required by PMO Project Managers
7. Serve as a communication liaison between project teams, stakeholders, and internal customers
8. Provide clear and concise updates to team members on project-related activities and deadlines.
9. Perform internal support activities to streamline project execution 
10. Assist with external support tasks as required to facilitate project success 

Required Education and Experience

1. Bachelor's degree in business administration, project management, or a related field
2. 3-6 years of experience in a project manager or related administrative role, ideally in a professional services/ consulting environment
3. Proficiency in project management tools and software
4. Strong attention to detail and ability to work in a fast-paced environment
5. Eagerness to develop expertise in project management processes and tools
6. Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and project management tools
7. Ability to work independently with minimal supervision 

Preferred Education and Experience

1. Proficiency in Certinia PS Cloud (PSA) and/or Salesforce
2. Excellent communication and interpersonal skills for effective coordination across teams and external partners
3. Proven experience managing high-value and complex projects in a governance, risk, and compliance consulting environment
4. Financial Industry experience 

Required Skills and Attributes

1. Strong verbal and written communication skills to interact effectively with project teams, stakeholders, and internal customers
2. Ability to identify and resolve issues that arise during a project, utilizing critical thinking and collaborative approaches
3. Exceptional organizational skills to manage multiple priorities and prevent oversights
4. Proficiency in managing personal time effectively and communicating team time utilization to stakeholders
5. Assist in creating budgets and developing strategies to optimize project resources and reduce expenses
6. Collaborate with internal stakeholders to resolve conflicts and align expectations 

Why join our team? 
 

We are the leading governance, risk, and compliance (GRC) advisor in financial services. When you join ACA, you'll become part of a team whose unique combination of talent includes the industry's largest team of former regulators, compliance professionals, legal professionals, and GIPS standards verifiers in the industry, along with practitioners in cybersecurity, ESG, and regulatory technology.

Our team enjoys an entrepreneurial work environment by offering innovative and tailored solutions for our clients. We encourage creative thinking and making the most of your experience at ACA by offering multiple career paths. We foster a culture of growth by focusing on continuous learning through inquiry and curiosity, and transparency. If you're ready to be part of an award-winning, global team of thoughtful, talented, and committed professionals, you've come to the right place.