Project Coordinator

Role & responsibilities

Defining and controlling communication channel for seamless flow of data and drawings during design stage of project

• Preparing design brief in consultation with client to help Architect in Concept finalization
• Exploring various construction methodologies and deciding on most appropriate methodology for the project
• Review of Design Basis Reports prepared by all consultants to ensure that designs are in line with project requirements
• Coordinating between all consultants during design development stage to obtain GFC drawings
• Exploring alternatives for various items of work to reduce cost/ time. Advising client on technical matters, and cost/ time impact for various options available for any decision
• Coordinating with client and other consultants for getting necessary documents and submitting application for registering project under RERA
• Preparation of Master Project Schedule in consultation with the client to define overall timeframe
• Preparation of detailed Bar Chart in consultation with various consultants and contractors involved in the project
• Creating Logical links between various interdependent activities and to work our Critical Path for overall project
• Creating Work Breakdown Structure for various agencies and integrating with the main project schedule
• Monitoring project progress at predefined frequency and updating client through report on planned v/s actual duration
• Alerting client on activities which are running behind schedule, pending decisions/ drawings, and its possible impact on overall completion of the project
• Coordinating with all stakeholders for re-scheduling project timeline if so necessary because of unforeseen delays during the course of execution
• Coordinating with contractors to revise resource allocation, if necessary to cover up delays, if any
• Creating Monthly Progress Reports as per predefined formats for Management review and discussions
• Coordinating with Client for obtaining broad level specifications as defined in brochure or advertisements
• Coordinating with architect and other consultants for obtaining detailed technical specifications and quantities for various works
• Preparing detailed quantity estimate of all buildings and infrastructure works in a systematic manner
• Preparing Rate Analysis for all major items of works based on current market rates
• Preparing Cash flow statement based on time schedule
• Monitoring cost at pre-decided frequency to check budget v/s actual cost, and reasons for variance
• Preparing reconciliation for various items based on store records of actual material consumption v/s theoretical values
• Analyzing and approving rates for extra items executed at site
• Preparing Engineers Certificate for RERA by tracking progress on monthly basis
• Discussing with client and defining number of contracts in a project and Contract modes
• Preparing Procurement schedule consistent to the project schedule
• Identifying contractors/ agencies suitable for the project and doing their pre-qualification
• Preparing BOQ and specification document for getting quotes/ tenders for various contracts
• Preparing Techno-commercial comparison on receipt of tenders/ quotations from the contractors/ agencies
• Assisting client in finalizing the contractor/ agency. Preparing draft of work order for awarding the work
• Bill certification based on work order terms like delay penalties, work milestones, quality.
• Bill certification based on theoretical quantities.
• Bill certification based on actual measurements and quantities.
• Certification of extra items, if any.
• Identifying quantity variance/bill variance with respect to budgeted quantities, identifying causes of variance and taking appropriate steps.
• Preparing quality assurance plan specific to the project
• Setting up systems and processes for execution of various activities
• Setting up formats for concrete pour-cards and checklists for execution
• Coordinating for obtaining Concrete mix design and other material sampling at site
• Monitoring material testing on regular basis
• Monitoring quality of workmanship for completed work at site on regular basis
• Trouble-shooting on day to day basis for all quality related issues
• Preparing Safety plan for the project
• Defining scope of work for safety agency and monitoring them
• Ensuring that all contractors and other stakeholders follow safety norms at site.
• Defining organogram and reporting structure for site management team
• Defining roles and responsibilities for site staff and their KRA
• Providing day to day technical guidance to the contractors trouble shooting
• Approving material indents and issuing purchase requisitions
• Verification of quantities of executed works and certifying bills
• Approving all testing and commissioning of MEP works
• Preparing snag list and getting works completed from contractors.
• Handing over flats to Client Marketing team.
• Final bill closure for all contractors.
• Collecting documents related to Guarantees/ warrantees for various equipment vendors and handing over to Client.
• Handover of all GFC drawings to Client.
• Following reports shall be prepared and generated for information to concerned stake holders
• Daily Progress Report (DPR) for day to day monitoring from HO
• Weekly Progress Report (WPR) – for schedule tracking and updating
• Monthly Progress Report (MPR) – for client's information
• Cost variance report – at pre-decided stage of work
• Reconciliation reports – at pre-decided stage of work
• Any other responsibilities assigned by Company from time to time.

Preferred candidate profile

MALE