Admin Associate

2 weeks ago

Bengaluru, Karnataka, India Unifize Full time ₹ 6,00,000 - ₹ 12,00,000 per year
Admin Associate

Location: Bangalore, India (On-site, Full time)

About Unifize:

At Unifize, we're building a SaaS platform that revolutionises process efficiency for product development, quality, and operations teams in ISO and FDA-regulated companies, especially in manufacturing and life science industries.

By integrating communication, data, documents, and workflows into a chat-based, configurable platform, we help our customers deliver better products on time, on budget, and with reduced risk. 

Please review:

  • Case studies and testimonials from customers who talk extensively about their transformational experience using Unifize. 
  • Platform page that explores the various pioneering platform features
  • About us, which includes a questionable piece of amateur dramatics by the founders.
Who Are You:
  • A highly organized, dependable individual with a proactive and solution-oriented mindset.
  • Comfortable working on-site in a dynamic, fast-paced environment while coordinating effectively across multiple teams.
  • Someone who is skilled in managing physical and digital assets, maintaining access rights, and supporting compliance and audit readiness.
Roles & Responsibilities:
  • Manage daily office operations, including procurement of supplies, food & beverages, and staff utilities.
  • Oversee smooth day-to-day functioning of the office, including asset tracking and facilities management.
  • Coordinate with housekeeping staff, building security, and external service providers (e.g., maintenance, Wi-Fi repairs) to ensure uninterrupted office upkeep.
  • Supervise office support staff and ensure a clean, organized, and functional workspace.
  • Own the vendor onboarding process including documentation handling, contract management, and compliance checks.
  • Maintain and regularly update a database of active vendors and service-level agreements; liaise with vendors for timely service delivery.
  • Coordinate workspace setup, welcome kits, and rental laptop assignment for new hires; maintain a register of IT assets and employee access rights.
  • Oversee offboarding processes, ensuring proper revocation of access and recovery of all issued assets.
  • Conduct standard induction/orientation sessions for new employees in collaboration with HR, Finance, and Tech teams.
  • Draft, maintain, and update internal policies (e.g., hardware usage, privacy, onboarding, remote work) and organize documentation for audits and compliance reviews, to be reviewed by the Compliance team.
Requirements:
  1. Bachelor's in any field
  2. Experience : 1-3 years
  3. Proficient in English-  Strong command of written English with experience drafting clear and concise documentation

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