Personal Assistant

2 weeks ago

Majura Gate Surat Gujarat, India SWAMI VIVEKANAND NETRA MANDIR Full time ₹ 1,50,000 - ₹ 3,00,000 per year

Role Objective:

To provide comprehensive administrative and secretarial support to the reporting manager, ensuring smooth day-to-day operations and enabling them to focus on strategic and critical tasks.

Key Responsibilities:1. Administrative Support

  • Manage calendar, schedule meetings, and appointments.
  • Organize travel arrangements (tickets, hotels, transport).

  • Prepare agendas, minutes, and follow-ups for meetings.

  • Communication & Coordination

  • Act as the point of contact between the executive and internal/external stakeholders.

  • Draft and review correspondence, emails, and official letters.

  • Handle confidential information with discretion.

  • Documentation & Reporting

  • Maintain files, records, and important documents in proper order.

  • Assist in preparing presentations, reports, and MIS data.

  • Track deadlines and ensure timely submission of reports.

  • Event & Task Management

  • Coordinate company events, workshops, or CSR activities (if applicable).

  • Monitor daily tasks and ensure smooth workflow for the executive.

  • Follow up on action items and pending tasks with other departments.

  • Office & Time Management

  • Screen phone calls, inquiries, and requests, responding where appropriate.

  • Prioritize tasks to optimize the executive's time.
  • Handle last-minute schedule changes efficiently.

Key Skills & Competencies

  • Excellent written & verbal communication (English & local language).
  • Strong organizational and time-management skills.
  • Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
  • Professional, discreet, and trustworthy with sensitive information.
  • Problem-solving mindset and ability to work under pressure.

Qualifications & Experience

  • Graduate in any discipline (Business Administration preferred).
  • 2–5 years of experience as a Personal Assistant, Executive Assistant, or similar role.

Job Types: Full-time, Permanent

Pay: ₹10, ₹25,000.00 per month

Benefits:

  • Leave encashment
  • Paid sick time
  • Provident Fund

Language:

  • English (Preferred)

Work Location: In person

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