Admin & Facilities Manager

7 days ago


Malad Mumbai Maharashtra, India Aliens Art Pvt Ltd Full time ₹ 3,00,000 - ₹ 5,50,000 per year

Role Overview:

We are looking for a detail-oriented and proactive Admin & Facilities Manager to oversee all administrative, facility, and operational support functions across our studios/offices. Your role will ensure smooth day-to-day operations by managing utilities, maintenance, procurement, IT assets, travel, and overall workplace administration.

Key Responsibilities

Facility & Infrastructure Management

  • Oversee utilities (electricity, water supply, AC's, water purifiers, pest control, etc.).
  • Manage AMCs for equipment (AC, water purifier, etc.).
  • Supervise repairs, maintenance, and vendor coordination.
  • Conduct housekeeping and cleaning audits to maintain hygiene standards.

Administration & Workplace Support

  • Manage printing, paperwork, and official documentation.
  • Arrange guest/customer needs including stay, snacks, and basic hospitality.
  • Supervise ACU team and maintain checklists for daily tasks.

IT & Asset Management

  • Manage IT assets (allocation, maintenance, tracking).
  • Maintain and audit other company assets.
  • Coordinate with IT vendors for troubleshooting and upgrades.

Procurement & Vendor Management

  • Handle end-to-end procurement and purchase processes.
  • Manage vendor relationships, contracts, and negotiations.
  • Track renewals of AMCs, service agreements, and procurement needs

Inventory Management

  • Maintain stock of consumables, merchandise, aftercare, and studio essentials.
  • Track inward/outward movement of materials across studios.
  • Conduct periodic inventory audits (monthly/quarterly).
  • Prevent stock-outs through timely procurement and forecasting.
  • Coordinate with finance for reconciliation of stock and purchases.

HR & Travel Support

  • Provide admin support during employee onboarding.
  • Manage bookings for travel tickets, hotels, and related logistics.

Requirements

  • B.Com/BBA with 5+ years of experience in administration or facilities management.
  • Strong knowledge of vendor management, procurement, and AMC handling.
  • Familiarity with asset management practices.
  • Excellent communication, negotiation, and multitasking skills.
  • Proficiency in Google Workspace, and MS Office. S
  • trong problem-solving skills with the ability to manage multiple priorities.

*

Job Type: Full-time

Pay: ₹30, ₹55,000.00 per month

Benefits:

  • Paid sick time
  • Provident Fund

Work Location: In person



  • Malad West Dely, Mumbai, Maharashtra, India Aliens Art Pvt Ltd Full time ₹ 6,00,000 - ₹ 6,60,000 per year

    Role Overview:We are looking for a detail-oriented and proactive Admin & Facilities Manager to oversee all administrative, facility, and operational support functions across our studios/offices. Your role will ensure smooth day-to-day operations by managing utilities, maintenance, procurement, IT assets, travel, and overall workplace administration.Key...


  • Pune, Maharashtra, India Microlise Full time

    Job Title Admin and Facilities Manager Job Summary The Admin and Facilities Manager will oversee and manage all administrative and facility-related operations to ensure a safe efficient and productive work environment This role requires strong leadership organizational skills and the ability to manage multiple responsibilities across office management vendor...


  • Mumbai, Maharashtra, India The Art Of Living HR Full time ₹ 15,00,000 - ₹ 60,00,000 per year

    Key Responsibilities: Position OverviewThe Admin & Facility Executive is responsible for overseeing the day-to-day administration, facilitymanagement, vehicle management, and support services of the organization. The role ensures that allfacilities, vehicles, and services are maintained, delivered efficiently.Administration∙Vendor Management with good...


  • Mumbai, India Aliens Tattoo Full time

    Job Description Role Overview: We are looking for a detail-oriented and proactive Admin & Facilities Manager to oversee all administrative, facility, and operational support functions across our studios/offices. Your role will ensure smooth day-to-day operations by managing utilities, maintenance, procurement, IT assets, travel, and overall workplace...


  • Mumbai City District, India Aeries Technology Full time ₹ 12,00,000 - ₹ 36,00,000 per year

    Job Position: Manager- Admin & FacilitiesFunctional Reporting: Head- Admin & FacilitiesJob Description:Key Responsibilities:Compliance & Audit PreparednessEnsure local compliance requirements are met.Maintain and update audit-related data for readiness at all timesBilling & PaymentsReview and process all administrative and travel-related bills in accordance...


  • Mumbai, Maharashtra, India Zell Education Full time ₹ 8,00,000 - ₹ 14,00,000 per year

    Job Title: Admin ManagerLocation: Mumbai (On-site, Full-time)About Zell Education:Zell Education is revolutionizing learning with interactive virtual classrooms and simulations. We offer globally recognized finance and accounting courses like ACCA, CFA, FRM, CPA, CMA, and the Diploma in IFRS by ACCA, empowering students with industry relevant skills for a...


  • Pune, Maharashtra, India SMEF's Brick Group of Institutes Full time

    The Facilities Supervisor is responsible for the maintenance and management of the School’s facilities. This includes the supervision and management of Facilities Management staff (e.g. carpenters, technicians, cleaners, gardeners) including scheduling of working hours. She/he ensures that repairs, replacement, minor construction and general maintenance...


  • Mumbai, Maharashtra, India The Art Of Living HR Full time ₹ 88,800 - ₹ 4,13,679 per year

    Key Responsibilities :Administration: ∙Vendor Management with good negotiation skills ∙Maintain proper documentation for administrative activities ∙Vehicle Management ∙Logistics coordinationFacility Management :∙Oversee operation and maintenance of infrastructure: office premises, electrical systems, plumbing, etc. ∙Ensure workplace safety and...

  • Facility Manager

    4 days ago


    Mumbai, Maharashtra, India Kean Construction Full time ₹ 15,00,000 - ₹ 25,00,000 per year

    Job Title: Facility ManagerLocation: Sion - Mumbai, MaharashtraDepartment: Admin.Company: LID INFRA LLPKey Responsibilities:Lead facility operations across multiple residential/commercial projects from handover to society formation and federation.Oversee and manage housekeeping, security, landscaping, and MEP (Mechanical, Electrical, Plumbing)...

  • Manager- Facilities

    2 weeks ago


    Mumbai, Maharashtra, India A.P. Moller Maersk Full time ₹ 15,00,000 - ₹ 25,00,000 per year

    We Offer:To be the anchor of the admin team as lead and drive key administrative activities, oversee the long-term planning from an administrative perspective.Key Responsibilities:Supervising the day-to-day operations of the administrative department and staff members across GPRO Locations and overall site facilities and admin at Mumbai for all Maersk Legal...