Admin and Facilities Manager

4 days ago

Malad West Dely Mumbai Maharashtra, India Aliens Art Pvt Ltd Full time ₹ 6,00,000 - ₹ 6,60,000 per year

Role Overview:

We are looking for a detail-oriented and proactive Admin & Facilities Manager to oversee all administrative, facility, and operational support functions across our studios/offices. Your role will ensure smooth day-to-day operations by managing utilities, maintenance, procurement, IT assets, travel, and overall workplace administration.

Key Responsibilities

Facility & Infrastructure Management

  • Oversee utilities (electricity, water supply, AC's, water purifiers, pest control, etc.).
  • Manage AMCs for equipment (AC, water purifier, etc.).
  • Supervise repairs, maintenance, and vendor coordination.
  • Conduct housekeeping and cleaning audits to maintain hygiene standards.

Administration & Workplace Support

  • Manage printing, paperwork, and official documentation.
  • Arrange guest/customer needs including stay, snacks, and basic hospitality.
  • Supervise ACU team and maintain checklists for daily tasks.

IT & Asset Management

  • Manage IT assets (allocation, maintenance, tracking).
  • Maintain and audit other company assets.
  • Coordinate with IT vendors for troubleshooting and upgrades.

Procurement & Vendor Management

  • Handle end-to-end procurement and purchase processes.
  • Manage vendor relationships, contracts, and negotiations.
  • Track renewals of AMCs, service agreements, and procurement needs

Inventory Management

  • Maintain stock of consumables, merchandise, aftercare, and studio essentials.
  • Track inward/outward movement of materials across studios.
  • Conduct periodic inventory audits (monthly/quarterly).
  • Prevent stock-outs through timely procurement and forecasting.
  • Coordinate with finance for reconciliation of stock and purchases.

HR & Travel Support

  • Provide admin support during employee onboarding.
  • Manage bookings for travel tickets, hotels, and related logistics.

Requirements

  • B.Com/BBA with 5+ years of experience in administration or facilities management.
  • Strong knowledge of vendor management, procurement, and AMC handling.
  • Familiarity with asset management practices.
  • Excellent communication, negotiation, and multitasking skills.
  • Proficiency in Google Workspace, and MS Office. S
  • trong problem-solving skills with the ability to manage multiple priorities.

Job Type: Full-time

Pay: ₹45, ₹55,000.00 per month

Benefits:

  • Provident Fund

Work Location: In person

  • Admin and Facility Manager

    1 week ago

    Mumbai, Maharashtra, India The Art Of Living HR Full time ₹ 15,00,000 - ₹ 60,00,000 per year

    Key Responsibilities: Position OverviewThe Admin & Facility Executive is responsible for overseeing the day-to-day administration, facilitymanagement, vehicle management, and support services of the organization. The role ensures that allfacilities, vehicles, and services are maintained, delivered efficiently.Administration∙Vendor Management with good...

  • Facility & Admin Executive

    2 weeks ago

    Taloja, Navi Mumbai, Maharashtra, India Adhiraj Constructions Private Limited Full time

    Assisting site facility team in performing day to day operations. - Coordinating and providing logistic and admin support to facility staff. - Ensure regular cleanliness and hygiene status of premises. - Rendering immediate due support to residing customers. - Keep a close watch on fit out activity by customers. - Ensure premises is safe from any fire hazard...

  • Admin & Facility Manager

    4 hours ago

    Mumbai, Maharashtra, India The Art Of Living HR Full time ₹ 10,00,000 - ₹ 35,00,000 per year

    Key ResponsibilitiesAdministration∙Vendor Management with good negotiation skills∙Maintain proper documentation for administrative activities∙Vehicle Management∙Logistics coordinationFacility Management∙Oversee operation and maintenance of infrastructure: office premises, electrical systems,plumbing, etc.∙Ensure workplace safety and fire...

  • Admin – Operations

    2 weeks ago

    Mumbai, India Dentsu Creative Full time

    About Dentsu India:Dentsu international comprises of six leadership brands - Carat, dentsu X, iProspect, Isobar, dentsuMB and Merkle Sokrati, each supported by its specialist divisions and scaled services. With best-in-class services and solutions in Media, Customer Experience Management (CXM), and Creative, Dentsu international operates in over 145 markets...

  • Admin – Operations

    2 weeks ago

    Mumbai, India Dentsu Creative Full time

    About Dentsu India:Dentsu international comprises of six leadership brands - Carat, dentsu X, iProspect, Isobar, dentsuMB and Merkle Sokrati, each supported by its specialist divisions and scaled services. With best-in-class services and solutions in Media, Customer Experience Management (CXM), and Creative, Dentsu international operates in over 145 markets...

  • Admin – Operations

    2 weeks ago

    mumbai, India Dentsu Creative Full time

    About Dentsu India:Dentsu international comprises of six leadership brands - Carat, dentsu X, iProspect, Isobar, dentsuMB and Merkle Sokrati, each supported by its specialist divisions and scaled services. With best-in-class services and solutions in Media, Customer Experience Management (CXM), and Creative, Dentsu international operates in over 145 markets...

  • Admin – Operations

    2 weeks ago

    Mumbai, India Dentsu Creative Full time

    About Dentsu India:Dentsu international comprises of six leadership brands - Carat, dentsu X, iProspect, Isobar, dentsuMB and Merkle Sokrati, each supported by its specialist divisions and scaled services. With best-in-class services and solutions in Media, Customer Experience Management (CXM), and Creative, Dentsu international operates in over 145 markets...

  • Admin – Operations

    1 week ago

    Mumbai, India Dentsu Creative Full time

    About Dentsu India:Dentsu international comprises of six leadership brands - Carat, dentsu X, iProspect, Isobar, dentsuMB and Merkle Sokrati, each supported by its specialist divisions and scaled services. With best-in-class services and solutions in Media, Customer Experience Management (CXM), and Creative, Dentsu international operates in over 145 markets...

  • Admin – operations

    4 days ago

    Mumbai, India Dentsu Creative Full time

    About Dentsu India:Dentsu international comprises of six leadership brands - Carat, dentsu X, i Prospect, Isobar, dentsu MB and Merkle Sokrati, each supported by its specialist divisions and scaled services. With best-in-class services and solutions in Media, Customer Experience Management (CXM), and Creative, Dentsu international operates in over 145...

  • Admin – operations

    4 days ago

    Mumbai, India Dentsu Creative Full time

    About Dentsu India:Dentsu international comprises of six leadership brands - Carat, dentsu X, i Prospect, Isobar, dentsu MB and Merkle Sokrati, each supported by its specialist divisions and scaled services. With best-in-class services and solutions in Media, Customer Experience Management (CXM), and Creative, Dentsu international operates in over 145...