Admin And Facilities Manager

3 weeks ago

Pune Maharashtra, India Microlise Full time

Job Title Admin and Facilities Manager Job Summary The Admin and Facilities Manager will oversee and manage all administrative and facility-related operations to ensure a safe efficient and productive work environment This role requires strong leadership organizational skills and the ability to manage multiple responsibilities across office management vendor coordination compliance and budgeting Key Responsibilities Administrative Management Supervise day-to-day office operations including front desk mailroom and administrative support Develop and implement office policies and procedures Manage travel accommodation and logistics for employees and visitors Coordinate internal external events meetings and conferences Facilities Management Oversee maintenance cleanliness and safety of office premises Plan and execute office relocations expansions and space utilization Ensure compliance with health safety and environmental regulations Manage building systems including HVAC electrical plumbing and security Vendor Contract Management Negotiate and manage contracts with vendors for services like housekeeping security catering and maintenance Monitor service levels and ensure timely delivery and quality Budgeting Financial Oversight Prepare and manage budgets for administrative and facility operations Track expenses and ensure cost-effective procurement and resource utilization Compliance Reporting Maintain documentation for audits and statutory compliance Prepare reports on facility operations maintenance schedules and administrative KPIs Qualifications Bachelor s degree in Business Administration Facilities Management or related field 7-10 years of experience in administration and facilities management preferably in an IT or corporate environment Certifications like FMP Facility Management Professional or PMP Project Management Professional are a plus Skills Required Strong organizational and multitasking abilities Excellent communication and interpersonal skills Proficiency in MS Office Suite facility management software and project tracking tools Knowledge of building systems safety regulations and vendor management Leadership and team management capabilities Preferred Attributes High attention to detail and problem-solving mindset Ability to work independently and collaboratively Adaptability to changing priorities and environments Customer service orientation and proactive approach

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