Document Controller

21 hours ago

Bengaluru, Karnataka, India Halma plc Full time

About halma

Halma is a global group of life-saving technologies companies, driven by a clear purpose. We are an FTSE 100 company with headquarters in the UK and operations in 23 countries, including regional hubs in India, China, Brazil, and the US. Our diverse group of nearly 50 global companies specialise in market leading technologies that push the boundaries of science and technology.

About Halma company OsecoElfab:

OsecoElfab is a leading provider of pressure relief solutions, offering products and services related to all aspects of pressure management. Our purpose is "Protecting life. Solutions for a safer, cleaner world." Oseco Inc. (based in Oklahoma, USA) and Elfab Ltd. (based in North Shields, UK) are both owned by Halma plc and in 2020 have merged into OsecoElfab ).

Responsibilities:

1.Document Management & Control:

  • Maintain a master document register for each MCP project, tracking submissions, revisions, and approvals.
  • Manage document numbering, revision control, and file naming conventions in accordance with OsecoElfab document control procedures.
  • Handle all incoming and outgoing correspondence, including transmittals, GADs, datasheets, test reports, and nameplate drawings.
  • Ensure only approved and current versions of documents are distributed internally and externally.

2.Customer & Supplier Coordination:

  • Prepare and issue transmittals for customer submissions (via email or portal).
  • Monitor customer comments, VDRL sheets, and approval statuses, ensuring timely resubmission of revised documents.
  • Follow up with suppliers for vendor documents (MTRs, calibration certificates, and procedures) to support project documentation.

3.Internal Coordination & Tracking:

  • Liaise with Engineering and Quality teams for drawing releases, test procedures, and FAT documents.
  • Coordinate with UK/US counterparts on document submission schedules and version control alignment.
  • Update internal document trackers and ensure all latest documents are saved in the shared project folder under the correct project ID.

4.Compliance & Quality Assurance:

  • Ensure document management activities are compliant with OsecoElfab's QMS and customer specifications.
  • Support internal and external audits by maintaining traceable and well-organized documentation.

Academic qualification:

  • Bachelor's degree in, Business Administration, or related discipline.

Experience:

  • With Minimum 2–5 years of experience in document control within EPC / Oil & Gas / Engineering projects.
  • Preferred Background: Experience with project documentation for an engineering/manufacturer or a company with project.

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