Document Controller

Job Requirements

At Quest Global, it's not just what we do but how and why we do it that makes us different. With over 25 years as an engineering services provider, we believe in the power of doing things differently to make the impossible possible. Our people are driven by the desire to make the world a better place—to make a positive difference that contributes to a brighter future. We bring together technologies and industries, alongside the contributions of diverse individuals who are empowered by an intentional workplace culture, to solve problems better and faster.

Key Responsibilities

• Controlling of all documentation related activities.
• Maintain incoming and outgoing customer/ vendor documents.
• Performs quality standard check on documents by following document control processes.
• Manage, store, and retrieve engineering technical documents & drawings.
• Work directly or indirectly with the responsible people to set up all planned native and PDF files in time.
• Control all aspects of project documentation on multiple simultaneous projects, utilizing various control methods/systems (Workflow methods).
• Maintain and update Project Document Control Index, controls the revisions.
• Maintain weekly report for deliverables, pending and delay document report, manual log Reports, On time deliverables reports.
• Extracting & Updating Weekly status report for Engineering Workflow.
• Track O&M Manuals & Preparation with respect to Manual Checklist.
• Work in strict co-operation with the Project Manager & Project Engineers to ensure project progress status integration.
• Ensure all templates used with the department conform to the Company standard.
• Provide Document Management System, user support and functionality training.
• Administer security permissions for document management systems.
• Interface with multiple disciplines to provide support and clear guidance to deliver documentations align to all Information Management Specifications.
• Manage lifecycle of documentation and ensure alignment to processes and procedures.
• Perms standard quality checks and ensure appropriate approvals are obtained prior to publishing documentation.
• Maintain revision history for controlled documents.
• Contribute to conformance to the Document Governance process by identifying documents non-conformant with the requirements.
• Accountable for the close out of IM, DC MoC pre/post implication actions.
• Coordinate the provision and update of asset based Critical Hardcopy documentation.
• Input to IM product backlog, maintain reports and any trackers used on the project.

We are known for our extraordinary people who make the impossible possible every day. Questians are driven by hunger, humility, and aspiration. We believe that our company culture is the key to our ability to make a true difference in every industry we reach. Our teams regularly invest time and dedicated effort into internal culture work, ensuring that all voices are heard.

We wholeheartedly believe in the diversity of thought that comes with fostering a culture rooted in respect, where everyone belongs, is valued, and feels inspired to share their ideas. We know embracing our unique differences makes us better, and that solving the worlds hardest engineering problems requires diverse ideas, perspectives, and backgrounds. We shine the brightest when we tap into the many dimensions that thrive across over 21,000 difference-makers in our workplace.

Work Experience

Qualification & Experience:

paPractical / hands-on experience in document management roles in EPC projects of Minimum 5 years, experienced with document control using digital tools, maintenance of electronic and physical documents, should be proficient with using tools such as EDMS, FTP, Shared Drives, SharePoint, Cloud Drives, ISO.

• Basic understanding of Engineering / Procurement / Construction / Commissioning documents.
• Self-directed and highly motivated.
• Able to work in a fast-paced and deadline-driven environment.
• Detail-oriented, dependable, and trustworthy.
• Sound technical knowledge and experience of Document Management Systems.
• Ability to provide Document Management administration for multiple cross-functional users.
• Understanding of documentation lifecycle.
• Excellent interpersonal skills, including the ability to interact effectively with people at all levels in the field and office as well as outside of the company are required.
• Excellent MS Suite software knowledge.
• Excellent English skills: knowledge of German to be confirmed.
• Good working knowledge of Adobe Acrobat.
• Familiar with e-Document management systems like Wrench, Aconex etc.