Document Controller

3 days ago

Bengaluru, Karnataka, India Egis Group Full time
Company Description

Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.

With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group's operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis' long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.

Job Description

Document Controller

The Document Controller is responsible for establishing, implementing, and managing robust document control systems to support the successful delivery of infrastructure projects. This role ensures that all project documentation is accurately recorded, organized, and distributed in accordance with company, client, and regulatory requirements.

Key Responsibilities:

· Maintain, and oversee comprehensive document control systems tailored to infrastructure project needs.

· Ensure all project documents—including drawings, contracts, specifications, and reports—are accurately logged, stored, and distributed to relevant stakeholders.

· Implement and enforce standardized document numbering, revision control, and filing procedures in alignment with organizational and client standards.

· Manage and optimize Electronic Document Management Systems (EDMS) to support efficient document retrieval, workflow processing, and information sharing.

· Verify that all documentation meets applicable industry standards, regulatory requirements, and project-specific guidelines.

· Conduct routine audits of document control processes to identify gaps and drive continuous improvement.

· Support quality assurance teams by providing timely and accurate documentation for audits, inspections, and compliance reviews.

· Serve as the primary point of contact for document-related inquiries from internal teams, contractors, and clients.

· Prepare and issue regular document control reports, including status updates on approvals, revisions, and distribution activities.

· Excellent communication and negotiation abilities to manage stakeholders and contractors.

Qualifications

· Experience: Minimum of 4-6 years in document control, preferably in infrastructure projects.

· Education: Bachelor's degree in any discipline or equivalent

· Proficiency in ACC, ProjectWise and Aconex.

· Proficiency in Microsoft Office packages (Word, Excel, Outlook).

· Knowledge of document formatting, including layout standards, styles, templates, and formatting rules for formal documents.

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