Document Controller- Infrastructure

2 weeks ago

Bengaluru, Karnataka, India Egis Group Full time
Company Description

About Egis: Egis is a French based leading global consulting, construction engineering and operating firm present in Middle East, Europe, India, Latin America, Africa & Asia Pacific with 18,000 employee strength globally (more than 6000 in Middle East & India). Recognised Engineering & Consulting expertise in Transportation, Sustainable cities, Water, Marine, Energy etc along with operation & mobility projects. We work side by side with clients to build a more balanced, sustainable, and resilient world. To explore more about Egis, please visit Egis – Creating a sustainable future (egis-)

Job Description

We are seeking a highly organized and efficient Senior Document Controller to join our team in Bengaluru, India. The successful candidate will be responsible for managing, controlling, and maintaining all project documentation while ensuring compliance with company standards and industry regulations.

  • Establish and maintain a comprehensive document control system for all project-related documents
  • Receive, log, and distribute incoming and outgoing documents in a timely manner
  • Ensure all documents are properly filed, stored, and easily retrievable
  • Maintain and update document registers, databases, and archives
  • Implement and monitor document control procedures and workflows
  • Collaborate with project teams to ensure proper document version control and revision management
  • Conduct regular audits to ensure compliance with document control procedures
  • Train and support team members on document control processes and systems
  • Assist in the implementation and maintenance of electronic document management systems
  • Stay up-to-date with industry standards and best practices in document control
  • Prepare and distribute reports, presentations, and other project-related materials as needed
Qualifications
  • Bachelor's degree in Business Administration, Information Management, or related field
  • 8+ years of experience in document control or similar role, preferably in construction, engineering, or related industries
  • Proficiency in EDMS systems (e.g., UNIFER) and Microsoft Office Suite (Word, Excel, PowerPoint)
  • Strong knowledge of document control processes, best practices, and industry standards
  • Excellent organizational and time management skills with keen attention to detail
  • Ability to work efficiently in a fast-paced environment and manage multiple priorities
  • Strong communication and interpersonal skills
  • Experience with database management and data entry
  • Familiarity with filing and archiving systems, including cloud-based document management solutions
  • Document Control certification (e.g., IDCA) preferred
  • Knowledge of relevant industry regulations and standards, including local document control regulations in India
  • Demonstrated ability to work independently and as part of a team
  • Adaptability to new technologies and document management systems

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