Accounts Payable Specialist

6 days ago

India Progriz Coe Full time

Overview

We are seeking a detail-oriented and proactive Accounts Payable Specialist with at least 3+ years of hands-on experience managing end-to-end AP processes. The ideal candidate will have strong expertise in bank and credit card reconciliation, vendor invoice processing, AP pay runs, general ledger (GL) support, and financial accuracy. This role requires strong analytical abilities, excellent communication skills, and a commitment to maintaining high levels of financial integrity.

Key Responsibilities

Accounts Payable Operations

- Process high-volume vendor invoices in accordance with company policies and approval workflows.

- Perform three-way matching (PO, GRN, invoice) and resolve discrepancies with procurement and vendors.

- Manage AP aging, monitor outstanding payables, and ensure timely vendor payments.

- Prepare and execute weekly/bi-weekly AP pay runs, including ACH, wire transfers, and cheque payments.

- Maintain vendor master data, ensure accuracy, and update changes as required.

Reconciliation & Accounting

- Perform monthly bank reconciliation and investigate variances or unidentified transactions.

- Handle credit card reconciliations by validating receipts, coding expenses, and ensuring policy compliance.

- Support GL coding for all AP transactions and ensure accurate posting into the accounting system.

- Assist with month-end closing by preparing accruals, AP schedules, and reconciliation statements.

Vendor Management

- Serve as the primary point of contact for vendor inquiries, payment status, and dispute resolution.

- Maintain strong vendor relationships while ensuring adherence to financial controls.

- Monitor vendor accounts to identify billing discrepancies, duplicate invoices, or fraud risks.

Compliance & Controls

- Ensure all AP activities comply with internal financial controls, audit standards, and corporate policies.

- Assist in internal and external audit requests by providing supporting documentation.

- Support process improvements, automation opportunities, and workflow optimization in AP operations.

Required Skills & Qualifications

- Bachelors degree in accounting, Finance, or a related field.

- Minimum 3 years of experience as an Accounts Payable Specialist or in a similar AP role.

- Strong hands-on knowledge of:

Bank reconciliation

Credit card reconciliation

GL coding and posting

AP invoicing & vendor payments

AP pay runs and expense management

- Proficiency with accounting software (SAP, Oracle, NetSuite, QuickBooks, or similar ERP).

- Advanced MS Excel skills (VLOOKUP, Pivot Tables).

- Strong analytical, numerical, and organizational skills.

- Excellent communication and vendor coordination abilities.

- High attention to detail and problemsolving capability.

Preferred Skills

- Experience in shared services or high-volume AP environment.

- Familiarity with automated invoice processing tools (OCR solutions).

- Knowledge of GAAP and internal control frameworks.

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