Administrative Assistant

Description

The Environmental Services (ENS) team at Burns & McDonnell India supports the Burns & McDonnell US offices. The ENS team provides air permitting services, AutoCAD / Civil 3D services, remediation services, Geospatial Information System (GIS), and natural & cultural resources services for our US-based clients.

Burns & McDonnell India (BMI) ENS Department is seeking a well-rounded and driven professional to join the ENS team as an administrative assistant. The person will provide administrative support to the department manager to ensure continuity of daily department functions and operations by collaborating to provide and present department information. This position provides administrative services in conjunction with department and business line goals and objectives.

Essential Functions

• Facilitates the dissemination of information to the department and project teams as part of the overall communications and department management process.
• Resolves questions regarding the department; research and provide appropriate answers.
• Prepare and present meeting notes, presentations and tables utilizing Excel, PowerPoint, Access and other programs.
• Develop procedures pertaining to departmental and business line requirements and assist in the development of business initiatives for the department.
• Monitor department deadlines and benchmarks and support presentation of monthly progress reports including tracking action items and progress updates.
• Plan, coordinate and facilitate on-site and off-site meetings for the department. This may include: department orientation and training, stakeholder meetings, management meetings, periodic reviews, etc.
• Coordinate the required training programs and records for department personnel in conjunction with the corporate training department and project requirements to ensure compliance.
• Assemble and analyze information involving business plans, and financial reports, resulting in the final business plan submission.
• Monitor, review, and approve standard expenditures to ensure the activities of the department are conducted within established budgets.
• Prepare a variety of communications, including emails, meeting agendas, and meeting minutes.
• Responsible for handling sensitive and confidential information.
• Coordinate department-related issues and complaints, such as operational resources, workstations, space assignments and supplies, and follow up to ensure that resolution has been obtained.
• Performs other duties as assigned.
• Comply with all policies and standards.

Qualifications

• Bachelor's or master's degree in commerce

, Science, or a related field.

• Additional certifications in Office Administration, Business Communication, Project Management, or Advanced MS Office tools will be considered an advantage. Advanced knowledge in Microsoft Word, Excel, Access and PowerPoint required.
• Candidates should possess 1–3 years of relevant professional experience in a similar role.
• Ability to work independently, demonstrating accuracy, reliability, and problem-solving skills.
• Excellent organization skills, attention to detail, verbal and written communication skills, and ability to handle multiple tasks.
• Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e., clients, vendors, business partners, community leaders).

This job posting will remain open a minimum of 72 hours and on an ongoing basis until filled.

Job Administrative/Office Support

Primary Location India-Maharashtra-Mumbai

Schedule: Full-time

Travel: No

Req ID: 254744

Job Hire Type Experienced Not Applicable #BMI N/A