Purchase Executive

This role is for one of the Weekday's clientsMin Experience: 3 years

Location: Pune

JobType: full-time

We are seeking a skilled and detail-oriented Purchase Executive with proven experience in handling procurement within the Engineering, Procurement, and Construction (EPC) industry. The ideal candidate will have strong knowledge of sourcing, vendor management, contract negotiation, and material procurement processes that are critical to EPC projects. This role demands excellent coordination with internal stakeholders, a strong understanding of technical requirements, and the ability to manage time-sensitive purchases that directly impact project delivery.

Key Responsibilities:

• Procurement Planning: Understand project requirements and develop procurement plans aligned with EPC project schedules, budgets, and quality standards.
• Vendor Identification & Management: Identify, evaluate, and onboard suppliers/vendors for project-specific requirements, ensuring cost-effectiveness, reliability, and compliance with industry standards.
• Sourcing & Negotiation: Source materials, equipment, and services required for EPC projects and negotiate favorable terms, including pricing, delivery timelines, and payment terms.
• Purchase Orders & Contracts: Prepare and process purchase orders and contracts in line with organizational policies and EPC project requirements. Ensure proper documentation and compliance with legal and contractual obligations.
• Cost Control & Budgeting: Work closely with the finance and project management teams to track procurement expenses, analyze cost variances, and ensure adherence to budget.
• Inventory & Material Management: Coordinate with the warehouse and site teams to ensure timely delivery, optimal stock levels, and proper utilization of purchased materials.
• Supplier Relationship Management: Build and maintain strong relationships with suppliers and contractors, resolving disputes, monitoring performance, and ensuring long-term collaboration.
• Market Intelligence: Stay updated on market trends, pricing, and innovations in materials, equipment, and services relevant to EPC industries.
• Compliance & Documentation: Ensure all procurement activities adhere to organizational policies, regulatory requirements, and safety standards. Maintain accurate records of purchase orders, contracts, and supplier communications.
• Cross-functional Coordination: Collaborate with engineering, project management, and site teams to align purchasing decisions with technical and operational needs.

Key Skills & Competencies:

• Strong knowledge of procurement processes within EPC industry (Engineering, Procurement, and Construction).
• Hands-on experience in sourcing, vendor management, and contract administration.
• Strong negotiation and analytical skills to achieve cost efficiency while maintaining quality.
• Proficiency in ERP systems, procurement software, and MS Office.
• Ability to manage multiple procurement activities under tight deadlines.
• Excellent communication, interpersonal, and stakeholder management skills.
• Knowledge of technical specifications of EPC materials and equipment.
• Strong problem-solving skills with a proactive and detail-oriented approach.
• Familiarity with import/export regulations, logistics, and supply chain management is a plus.

Qualifications:

• Bachelor's degree in Engineering, Supply Chain Management, or a related field.
• 3–6 years of experience in procurement, preferably within EPC projects.
• Certification in supply chain management or procurement (e.g., CIPS, CPM) will be an added advantage.