Academic Operations Coordinator

1 week ago

Electronic City Phase I, Karnataka, India Centre for Developmental Education Full time ₹ 7,00,000 per year

Position Summary:

The selected candidate will support the academic operations at JAGSoM by managing class schedules, coordinating batch activities, and ensuring effective communication between faculty, students, and administrative departments. This role demands strong organizational skills, attention to detail, and the ability to manage multiple academic processes efficiently.

Key Responsibilities

  1. Scheduling & Timetabling

  2. Develop and maintain academic calendars and class schedules for various programs and batches.

  3. Coordinate with faculty to finalize teaching slots and classroom allocations.
  4. Manage room bookings and ensure availability of teaching resources.

  5. Communicate schedule changes promptly to all stakeholders.

  6. Regulatory Compliance

  7. Ensure the institution's compliance with guidelines from AICTE, UGC, statutory authorities, and accreditation bodies.

  8. Track changes in educational regulations and update management on required actions.

  9. Prepare and submit timely reports, applications, and disclosures to regulatory agencies.

  10. Batch Management

  11. Maintain accurate records of student batches, including enrollment, attendance, and performance tracking.

  12. Coordinate orientation programs, batch transitions, and graduation activities.
  13. Schedule and collect faculty feedback for each batch; compile and maintain detailed reports.
  14. Prepare eligibility reports based on academic interventions such as remedial sessions, attendance, and performance metrics.
  15. Serve as the primary point of contact for batch-related queries and concerns.

  16. Assist in organising academic events, workshops, and guest lectures.

  17. Administrative Support

  18. Liaise with faculty and academic staff to support curriculum delivery.

  19. Prepare reports and documentation related to academic operations.
  20. Support examination scheduling and result processing.
  21. Ensure compliance with institutional policies and academic standards.

Qualifications

  • Bachelor's degree in Education, Business Administration, or a related field (Master's preferred).
  • Prior experience in academic administration or scheduling is highly desirable.
  • Proficiency in MS Office Suite and scheduling software (e.g., Excel, Google Calendar, ERP systems).
  • Strong communication and interpersonal skills.
  • Ability to work independently and collaboratively in a fast-paced environment.

Preferred Skills

  • Familiarity with academic ERP systems.
  • Experience in managing multiple batches or cohorts.
  • Ability to analyze academic data and generate actionable reports.
  • Problem-solving and conflict resolution abilities.
  • High level of discretion and professionalism.

Job Types: Full-time, Permanent

Pay: Up to ₹700,000.00 per year

Benefits:

  • Health insurance
  • Paid sick time
  • Paid time off
  • Provident Fund

Ability to commute/relocate:

  • Electronic City, Bengaluru, Karnataka: Reliably commute or planning to relocate before starting work (Preferred)

Education:

  • Bachelor's (Required)

Experience:

  • academic operations: 3 years (Required)

Work Location: In person

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