EA to CEO

Executive Assistant to CEOExperience Required: 3-4 Years Position Overview We are seeking a highly organized, proactive, and dynamic Executive Assistant to support our CEO. The ideal candidate will have 3-4 years of experience providing executive-level support and will serve as a strategic partner, managing complex schedules, communications, and confidential matters with exceptional professionalism and discretion. Key Responsibilities Executive Support
• Manage CEO's complex calendar, including scheduling meetings, appointments, and travel arrangements with multiple stakeholders
• Coordinate and prioritize meeting requests, ensuring optimal time management and strategic use of CEO's schedule
• Prepare comprehensive briefing materials, agendas, presentations, and meeting notes for executive meetings
• Screen and manage incoming communications, emails, and calls with appropriate prioritization and follow-up
• Draft, review, and edit correspondence, reports, and presentations on behalf of the CEO Strategic & Administrative Functions
• Coordinate board meetings, investor meetings, and executive team meetings including agenda preparation and logistics
• Manage special projects and initiatives as assigned by the CEO, ensuring timely completion and follow-through
• Serve as a liaison between the CEO and internal/external stakeholders, maintaining

professional relationships
• Handle confidential and sensitive information with utmost discretion and maintain strict confidentiality
• Coordinate domestic and international travel arrangements including flights, accommodations, itineraries, and expense management
• Accompany CEO to project site visits and out-of-office meetings in Mumbai and other locations as and when required
• Anticipate CEO's needs and proactively resolve issues before they escalate Office & Team Coordination
• Act as gatekeeper and point of contact for the CEO's office
• Coordinate with other executive assistants and department heads to ensure seamless communication
• Organize and maintain filing systems, databases, and documentation for easy retrieval Required Qualifications Education

Bachelor's degree in Business Administration, Communications, Management, or related field
• Equivalent combination of education and experience will be considered Experience
• 3-4 years of proven experience as an Executive Assistant supporting C-suite executives
• Demonstrated experience managing complex calendars and coordinating high-level meetings
• Experience working in fast-paced, dynamic organizational environments
• Track record of managing confidential information with discretion Required Skills & Competencies Technical Skills
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with calendar management tools and video conferencing platforms (Zoom, Teams, etc.)
• Proficiency in project management tools and collaboration platforms
• Strong document creation, formatting, and presentation skills Professional Competencies
• Exceptional organizational and time management abilities with keen attention to detail
• Excellent written and verbal communication skills
• Strong problem-solving skills and ability to work independently with minimal supervision
• High level of professionalism, discretion, and ability to handle sensitive information
• Ability to anticipate needs and proactively address issues
• Strong interpersonal skills and ability to build relationships at all organizational levels
• Flexibility and adaptability to changing priorities and demands
• Ability to work under pressure and manage multiple priorities simultaneously
• Sound judgment and decision-making capabilities
• Willingness and ability to travel to project sites and meetings within Mumbai as

required Preferred Qualifications
• Experience in the same industry or sector
• Professional certification (e.g., CAP - Certified Administrative Professional)
• Experience managing international travel and understanding of global business practices
• Multilingual capabilities
• Experience with event planning and coordination What We Offer
• Competitive salary commensurate with experience
• Comprehensive benefits package
• Professional development opportunities
• Dynamic and collaborative work environment
• Opportunity to work closely with executive leadership and influence company operations

Application Process Interested candidates should submit their resume, cover letter, and professional references. Please highlight specific examples of how your experience aligns with the responsibilities outlined in this job description.

Job Type: Full-time

Pay: ₹20, ₹30,000.00 per month

Application Question(s):

• How Soon can you join??
• What is your current salary?
• what is your expected salary?

Education:

• Bachelor's (Preferred)

Experience:

• executive Assistant: 3 years (Preferred)

Location:

• Santacruz West, Mumbai, Maharashtra (Preferred)

Work Location: In person