Contracts Billing officer

Key Responsibilities

1. Contract Management and Billing:

2. Review and understand all contract agreements, including terms, payment schedules, and deliverables, to ensure accurate invoicing.

3. Prepare and issue invoices in accordance with contract terms, payment milestones, and completion of work stages.
4. Coordinate with the project management team to ensure that all billing-related aspects of contracts are properly managed and processed.
5. Ensure timely and accurate billing for all real estate projects, whether it involves construction, leasing, sales, or property management.

6. Manage progress claims, final accounts, and variations as required under contract terms.

7. Account Reconciliation:

8. Perform regular account reconciliations, ensuring that all billed amounts match contract terms and that payments have been received on time.

9. Investigate and resolve discrepancies between billed amounts, payments, and contract terms.

10. Monitor payment schedules and follow up with clients and internal teams to ensure timely collection of outstanding invoices.

11. Documentation and Reporting:

12. Maintain accurate records of all contracts, invoices, and payments related to real estate transactions.

13. Generate and present regular billing and contract-related reports for management review, highlighting potential issues or discrepancies.

14. Ensure all billing documents comply with company policies, legal requirements, and audit standards.

15. Communication & Coordination:

16. Act as a point of contact between clients, contractors, and internal teams for any billing-related inquiries or issues.

17. Collaborate with the legal and project management teams to ensure contract terms are correctly applied to the billing process.

18. Notify management of any issues or concerns with billing processes or customer disputes regarding invoices.

19. Compliance and Accuracy:

20. Ensure all billing activities comply with relevant laws, regulations, and company policies.

21. Review and update billing practices to ensure accuracy, efficiency, and compliance with new or changing regulations within the real estate industry.

22. Ensure proper retention of documents for auditing purposes and maintain an organized filing system for contracts and billing records.

23. System and Process Improvement:

24. Work with the IT or systems team to optimize billing systems and improve the efficiency of the billing process.

25. Identify and recommend improvements to existing procedures to streamline billing and contract management.

26. Assist in the implementation of automated tools for invoicing and contract management to reduce manual work and errors.

27. Dispute Resolution:

28. Manage any disputes or issues related to billing and contract terms in a professional and timely manner.

29. Collaborate with the legal department to address legal or contractual disputes and ensure the companys interests are protected.

Qualifications & Skills

Education:

• Bachelors degree in Accounting, Finance, Business Administration, or a related field.
• Certification in Contract Management or Billing (e.g., Certified Professional Contract Manager, or equivalent) is a plus.

Experience:

• Minimum 2-3 years of experience in a contracts billing or financial accounting role, preferably in the real estate or construction industry.
• Strong knowledge of contract terms, billing cycles, and financial reporting in the real estate sector.
• Experience with contract management software or accounting software (e.g., ERP) is highly desirable.

Skills & Competencies:

• Strong understanding of billing, invoicing, and contract management processes.
• Excellent attention to detail and accuracy in handling billing and accounting tasks.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Ability to analyze financial data and interpret contract terms effectively.
• Excellent verbal and written communication skills.
• Ability to work collaboratively with internal teams and clients.
• Ability to resolve billing disputes and issues in a calm, professional manner.