Executive Assistant

3 days ago

Gurgaon, Haryana, India Ingenious e Brain Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Experience: 2 4 Years Job Location: Gurugram (In office)

About Role: The Assistant to the CEO will play a crucial role in ensuring the efficient Operations of the CEOs Office. This position requires high discretion, initiative, and the ability to handle multiple tasks simultaneously. The ideal candidate will be a strong communicator, have excellent organizational skills, and be capable of handling various executive support tasks.

Key Responsibilities:

Executive Support

  • Provide high-level administrative support to the CEO, CFO, and other management leads, including managing schedules, appointments, and correspondence.
  • Prepare and edit presentations, reports, and communications for internal and external stakeholders.
  • Coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
  • Arrange and coordinate travel arrangements (Domestic and International), including accommodations, itineraries, and meeting logistics.
  • Serve as a liaison between the CEO and various departments within the organization.
  • Screen and prioritize emails, calls, and requests, providing the CEO with relevant information and recommendations.
  • Handle and maintain confidentiality and discretion in handling sensitive information.
  • Maintain a high level of integrity and trustworthiness in all interactions.
  • Collaborate closely with the CEO to execute the company's vision and strategic objectives.
  • Manage special projects and initiatives on behalf of the CEO.
  • Monitor industry trends and the competitive landscape to identify opportunities and risks.

Office Management

  • Oversee the organization and smooth operations of the CEO's office.
  • Assist and analyze in managing budgets, expenses, and financial reports as required.

Stakeholder Relations

  • Build and maintain strong relationships with key stakeholders, including clients, senior management, and partners.
  • Assist in coordinating and hosting high-level meetings and events.

Time Management

  • Prioritize and manage multiple tasks simultaneously, ensuring that deadlines are met and the CEO's time is used efficiently.
  • Anticipate the CEO's needs and proactively address potential issues.

Key Skills:

  • Exceptional organizational and time management skills
  • Strong verbal and written communication abilities
  • Experience in calendar management, travel management, and project coordination
  • Proficient in Microsoft Excel with advanced skills in data Interpretation.
  • Ability to multitask and prioritize effectively in a high-pressure environment.
  • Proficiency in Microsoft Office Suite and other relevant software applications.
  • Flexibility to adapt to changing priorities and deadlines.
  • Strong analytical and problem-solving skills.
  • Excellent communication and interpersonal skills.
  • Ability to work independently and take the initiative full-time
  • Flexibility and adaptability to changing priorities and demands

Qualifications:

  • Any graduation (full time)
  • A master's degree in business administration or a related field will be an add-on.

Benefits:

  • Opportunity for professional growth and development.
  • Incentive programs based on performance.

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