Front Desk

2 days ago

Mumbai, Maharashtra, India Orbitouch outsourcing pvt ltd Full time ₹ 4,00,000 - ₹ 4,20,000 per year

Urgent hiring for Front Desk & Admin Executive

Job Description – Front Desk & Admin Executive

Experience- 2 years

Ctc- upto 4.2 lpa (depends on interview)

Working Days- 6 days

Reporting To: Chief HR

2. Key Responsibilities:

A. Front Desk Operations:

  • Manage incoming calls, visitors, and correspondence in a professional manner.
  • Maintain visitor entry register and ensure adherence to company security protocols.
  • Handle courier (inward/outward), document dispatches, and ensure timely delivery.
  • Maintain front office area cleanliness, stationery, and ensure a welcoming atmosphere for guests.
  • Coordinate meeting room schedules, refreshments, and other arrangements.

B. Administrative & Facility Management:

  • Conduct daily floor-wise inspection (Ground to 7th floor) for cleanliness, lighting, housekeeping, pantry, and overall maintenance.
  • Prepare and submit daily floor inspection reports highlighting issues and actions taken.
  • Ensure pantry boys and security staff are performing duties as per schedule and discipline is maintained.
  • Supervise and guide housekeeping team for proper cleaning of cabins, washrooms, corridors, and common areas.
  • Coordinate with vendors for office supplies, maintenance, and repair work as required.
  • Maintain stock of housekeeping materials, stationery, and pantry items; prepare monthly consumption reports.
  • Check and ensure attendance in/out system is followed properly for all employees, including housekeeping, pantry & security staff.
  • Assist HR & Admin team in managing visitor passes, ID cards, and access control.
  • Monitor ACs, lighting, and electrical maintenance requirements floor-wise.
  • Ensure pantry hygiene, proper serving standards, and timely tea/coffee/water supply across departments.

C. Coordination & Reporting:

  • Maintain records of AMC, vendor payments, and renewal dates.
  • Coordinate with IT, HR, and Logistics departments for inter-departmental administrative support.
  • Handle small office purchases and petty cash usage as per policy.
  • Prepare and submit daily/weekly Admin Activity Report to HR & Admin Head.
  • Ensure all administrative SOPs and safety measures are strictly followed.

3. Skills & Competencies:

  • Strong observation and reporting skills.
  • Excellent coordination and communication ability.
  • Leadership to handle support staff (pantry, housekeeping, and security).
  • Good knowledge of MS Office (Excel, Word, Outlook).
  • Organized, disciplined, and proactive work attitude.
  • Polite yet firm behavior to maintain office decorum.

Interested candidates can share updated resume for shortlisting

Thanks & Regards

HR. Mandeep Kaur

Job Types: Full-time, Permanent

Pay: ₹400, ₹420,000.00 per year

Benefits:

  • Health insurance
  • Provident Fund

Application Question(s):

  • Currently handling front desk role?
  • Have experience in MS Office (Excel, Word, Outlook).?
  • Current location? ok with bandra, mumbai?
  • Current ctc?
  • Expected ctc?
  • Notice period?

Experience:

  • Front Desk & Admin: 2 years (Required)

Work Location: In person

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