Admin Executive

2 days ago

Bengaluru, Karnataka, India Spektra Systems LLC Full time ₹ 2,50,000 - ₹ 7,50,000 per year
We're hiring a dependable Admin Executive to manage day-to-day administrative operations, maintain records, and provide ongoing support to ensure smooth execution of both daily tasks and long-term activities.

Key Responsibilities:
  • Oversee day-to-day administrative functions, ensuring smooth facility operations across departments.
  • Identify and coordinate new office setups, including vendor engagement, infrastructure readiness, and utilities.
  • Manage end-to-end issuance and tracking of ID cards, access badges, seating, and parking allocations.
  • Handle procurement and stock management of office supplies, pantry items, and operational consumables.
  • Build and manage relationships with vendors for courier, housekeeping, maintenance, printing, office space and security services.
  • Address and resolve employee administrative queries promptly and professionally.
  • Plan, manage, and execute employee gifting initiatives for birthdays, festivals, onboarding, and milestones.
  • Schedule and coordinate internal meetings, external vendor visits, and facility inspections.
  • Responsible for documents and data management, supporting HR during audits with necessary evidences
  • Organize logistics for internal events, celebrations, offsites, and corporate engagement activities.
  • Manage travel and stay arrangements for employees, clients, and guests, adhering to budget and policy.
  • Maintain digital and physical records of vendor contracts, assets, inventory, and service logs.
  • Track and report admin expenses, vendor performance, and office maintenance needs regularly.
  • Other Adhoc tasks.


Requirements
  • Bachelor's degree in business administration or a related field.
  • 1-3 years of hands-on experience in administration or office operations.
  • Strong knowledge of vendor management, office setup, and workplace logistics.
  • Proficiency in Microsoft Office tools.
  • Excellent communication, coordination, and problem-solving abilities.
  • Ability to multitask, prioritize, and take ownership of processes with minimal supervision.
  • Willingness to travel locally for office and vendor-related activities. Also, other business activities related travel


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