Admin Executive

2 days ago

Bengaluru, Karnataka, India Spektra Systems Full time ₹ 3,00,000 - ₹ 6,00,000 per year
  • Work Experience: 1 to 3 Years
  • Work Timings: General Shift
  • Location: Bangalore

We're hiring a dependable Admin Executive to manage day-to-day administrative operations, maintain records, and provide ongoing support to ensure smooth execution of both daily tasks and long-term activities.

Key Responsibilities:

  • Oversee day-to-day administrative functions, ensuring smooth facility operations across departments.
  • Identify and coordinate new office setups, including vendor engagement, infrastructure readiness, and utilities.
  • Manage end-to-end issuance and tracking of ID cards, access badges, seating, and parking allocations.
  • Handle procurement and stock management of office supplies, pantry items, and operational consumables.
  • Build and manage relationships with vendors for courier, housekeeping, maintenance, printing, office space and security services.
  • Address and resolve employee administrative queries promptly and professionally.
  • Plan, manage, and execute employee gifting initiatives for birthdays, festivals, onboarding, and milestones.
  • Schedule and coordinate internal meetings, external vendor visits, and facility inspections.
  • Responsible for documents and data management, supporting HR during audits with necessary evidences
  • Organize logistics for internal events, celebrations, offsites, and corporate engagement activities.
  • Manage travel and stay arrangements for employees, clients, and guests, adhering to budget and policy.
  • Maintain digital and physical records of vendor contracts, assets, inventory, and service logs.
  • Track and report admin expenses, vendor performance, and office maintenance needs regularly.
  • Other Adhoc tasks.

Requirements

  • Bachelor's degree in business administration or a related field.
  • 1-3 years of hands-on experience in administration or office operations.
  • Strong knowledge of vendor management, office setup, and workplace logistics.
  • Proficiency in Microsoft Office tools.
  • Excellent communication, coordination, and problem-solving abilities.
  • Ability to multitask, prioritize, and take ownership of processes with minimal supervision.
  • Willingness to travel locally for office and vendor-related activities. Also, other business activities related travel

Job Types: Full-time, Permanent

Pay: ₹10, ₹40,000.20 per month

Benefits:

  • Health insurance
  • Provident Fund

Application Question(s):

  • What is your total experience into HR Admin tasks?
  • What is your total experience into admin office tasks?
  • What is your proficiency in Microsoft Office tools
  • What is your current CTC?
  • What is your expected CTC?
  • How soon can you join?
  • If you are currently serving or have served your notice period, please mention your last working day (DD/MM/YYYY)
  • Are you currently based in Bangalore or willing to relocate?

Work Location: In person

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