Administrative Assistant

1 day ago

Hyderabad, Telangana, India FinacPlus Full time ₹ 4,00,000 - ₹ 6,00,000 per year

Junior Executive – Admin

We provide virtual services, data collection, and analytics solutions to a diverse range of overseas clients. This position is part of the Corporate Admin team, responsible for providing administrative support to various internal teams and ensuring smooth office operations.

Key Responsibilities:

Office Administration:

  • Manage day-to-day administrative operations of the office.
  • Oversee housekeeping, security, and maintenance of office premises.
  • Handle office supplies, procurement, and inventory management.
  • Coordinate with vendors, service providers, and contractors for office maintenance and facility management.
  • Maintain administrative databases, files, and documentation.
  • Handle petty cash, expense tracking, and assist in budget preparation.
  • Manage office facilities including workspace arrangements, cleanliness, utilities, and equipment maintenance.
  • Ensure adherence to office safety standards and coordinate with building management for safety drills.
  • Handle company correspondence, incoming/outgoing mails, and courier services efficiently.
  • Manage ID cards, access control systems, and employee database updates.
  • Provide administrative support to senior management and departmental heads.
  • Handle ad hoc tasks and projects assigned by management.

Procurement & Vendor Management:

  • Source and evaluate new vendors to ensure cost-effectiveness and quality service.
  • Prepare purchase orders, obtain quotations, and negotiate terms with suppliers.
  • Maintain vendor database, payment schedules, and ensure timely processing of invoices in coordination with finance.
  • Ensure proper maintenance of office assets and keep asset registers updated.

Employee Engagement & Travel Coordination:

  • Support employee engagement activities, celebrations, internal communications, and team outings.
  • Handle travel bookings, visa arrangements, and hotel reservations for employees and management.
  • Coordinate logistics for meetings, events, and both internal and external visits.

Employee Transportation / Cabs Management:

  • Arrange and manage daily cab services for employee pick-up and drop, ensuring punctuality and efficiency.
  • Prepare and maintain cab rosters based on employee shifts and office schedules.
  • Track and monitor cabs in real time, ensuring route adherence and employee safety.
  • Optimize cab usage to reduce costs and improve efficiency.
  • Ensure all vehicles comply with safety norms, including valid licenses, insurance, and driver background checks.
  • Maintain records of cab usage, vendor invoices, employee travel logs, and trip approvals for audits.
  • Handle emergency or ad-hoc transportation requirements.
  • Collect feedback on cab services and take corrective actions when needed.
  • Coordinate with the security team for safe boarding and deboarding of employees, especially during night shifts.

Skills & Qualifications:

  • Bachelor's degree or equivalent preferred.
  • Prior experience in office administration or facilities management is a plus.
  • Strong organizational and multitasking abilities.
  • Good communication and interpersonal skills.
  • Proficient in MS Office and basic office management software.
  • Ability to work flexible shifts as required.
  • Strong problem-solving skills and attention to detail.

What We Offer:

  • Opportunity to work in a dynamic, fast-paced environment.
  • Exposure to corporate administration and operations for global clients.
  • Growth and learning opportunities within the organization.

Location:
Hi-Tech City, Hyderabad

Timings:
Flexible (Shift-based)

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