Executive Assistant to Chief Executive Officer

2 weeks ago

Kozhikode, Kerala, India Veuz Concepts SA Full time ₹ 5,00,000 - ₹ 12,00,000 per year

Location:
Calicut, India (with frequent travel, domestic & international)

Job Type:
Full-time

About the Role

We are seeking a
smart, proactive, and highly organized Executive Secretary
to support the CEO of our IT company. This role requires someone who is fluent in English, confident in communication, and capable of handling high-pressure situations with discretion and professionalism. The ideal candidate will act as the right hand to the CEO, managing daily schedules, coordinating projects, and ensuring smooth operations across business and travel commitments.

Key Responsibilities

  • Manage the CEO's calendar, meetings, travel plans, and appointments.
  • Act as the first point of contact between the CEO and internal/external stakeholders.
  • Draft, review, and manage professional correspondence, reports, and presentations.
  • Coordinate with multiple teams on behalf of the CEO to ensure deadlines and tasks are executed.
  • Support project management activities – track progress, prepare updates, and follow up on deliverables.
  • Maintain strict confidentiality and handle sensitive information with integrity.
  • Accompany the CEO on domestic and international business trips as needed.
  • Organize events, board meetings, and client interactions.
  • Conduct research, prepare briefing notes, and provide business intelligence to aid decision-making.
  • Manage office operations related to the CEO's functions and support smooth workflow.

Requirements

  • Bachelor's degree (Business Administration, Management, Communications, or related).
  • 3+ years of experience
    as Executive Secretary/Executive Assistant/Project Coordinator, preferably in IT or corporate environments.
  • Excellent command of
    English
    (spoken and written).
  • Strong project management and organizational skills.
  • Proficiency in
    MS Office (Word, Excel, PowerPoint), Google Workspace
    .
  • Tech-savvy, quick learner, and able to adapt to modern collaboration tools.
  • Professional appearance, excellent etiquette, and strong interpersonal skills.
  • Willingness to
    travel anywhere at short notice
    .
  • Ability to multitask, prioritize, and work under tight deadlines.

Preferred Skills

  • Knowledge of IT industry workflows and event/project management.
  • Experience handling client-facing roles and C-level communication.
  • Familiarity with CRM tools, task management software, and reporting dashboards.

What We Offer

  • Competitive salary and travel allowances.
  • Direct exposure to high-level decision-making and international projects.
  • Growth opportunities within a fast-paced IT organization.
  • Dynamic work environment with global business exposure.

If you are ambitious, resourceful, and eager to take on a role that combines executive support with project management responsibilities, this is an excellent opportunity to work closely with a visionary CEO.

Apply via LinkedIn or send your CV to

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