Secretary To Managing Director

2 days ago

Bengaluru, Karnataka, India Creative Geometry Full time US$ 80,000 - US$ 1,20,000 per year

Key Responsibilities:

Executive & Administrative Support

  • Act as the primary point of contact between the MD and internal/external stakeholders.
  • Manage the MDs calendar, schedule meetings, and organize appointments effectively.
  • Draft, review, and manage correspondence, reports, presentations, and other documents.
  • Maintain confidentiality and handle sensitive matters with discretion.
  • Organize and maintain files, records, and databases for efficient information management.

Travel & Logistics Management

  • Plan and coordinate domestic and international travel arrangements including flights, hotels, visas, and transportation.
  • Prepare detailed travel itineraries and ensure all logistics are well arranged.
  • Handle expense reports and reimbursements related to travel and other activities.

Day-to-Day Operations

  • Assist in coordinating daily tasks and ensuring smooth execution of MD's personal and professional commitments.
  • Handle incoming calls, emails, and inquiries on behalf of the MD.
  • Liaise with departments to follow up on pending tasks, projects, and deliverables.
  • Manage office supplies, vendors, and other operational requirements as directed.

Meeting & Event Coordination

  • Organize board meetings, staff meetings, and other key events.
  • Prepare agendas, record minutes, and ensure timely follow-up on action points.
  • Assist in organizing conferences, workshops, and corporate gatherings.

Qualifications & Skills:

  • Bachelor's degree in Business Administration, Management, or a related field (preferred).
  • Proven experience (3–7 years) as a Secretary/Executive Assistant to senior management.
  • Strong organizational and multitasking skills with attention to detail.
  • Excellent verbal and written communication skills.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and scheduling tools.
  • Ability to handle pressure, prioritize tasks, and work with minimal supervision.
  • High level of professionalism, integrity, and discretion.

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