Documentation Coordinator

5 days ago

Vatva Gidc Ahmedabad Gujarat, India Harikrushna Machines Pvt. Ltd. Full time ₹ 2,80,000 - ₹ 4,20,000 per year

Position: Documentation Coordinator

Location: Ahmedabad, Gujarat

Key Responsibilities

  • Maintain, organize, and control all technical, quality, and project-related documents (manuals, SOPs, drawings, records, certifications, etc.).
  • Ensure proper document version control, distribution, and retrieval in compliance with ISO/GMP/ regulatory requirements.
  • Coordinate with internal departments (Production, Design, QC, Purchase, Sales, Service, etc.) for document collection and updates.
  • Prepare and issue documentation sets for clients (like DQ, IQ, OQ, PQ, FAT/SAT documents, operating manuals, etc.).
  • Maintain electronic and hard copy filing systems to ensure traceability and accessibility.
  • Monitor document review, approval, and revision cycles in line with company policies.
  • Support audits (internal & external) by providing necessary documentation and records.
  • Ensure accuracy, completeness, and compliance of all documents before release.
  • Assist in preparing customer-related documentation (compliance certificates, regulatory submissions, export-related documentation if required).
  • Train and guide team members on document control procedures.

Skills & Competencies

  • Strong organizational and record-keeping skills with attention to detail.
  • Knowledge of document control procedures as per ISO, GMP, and other quality standards.
  • Proficiency in MS Office (Word, Excel, PowerPoint) and document management software/ERP.
  • Good written and verbal communication skills.
  • Ability to coordinate across multiple departments and meet deadlines.
  • High level of integrity, confidentiality, and accountability.

Educational Qualification

  • Graduate in Science/Commerce/Management/Engineering (preferred background in Documentation, QA, or Administration).
  • Additional certification in Quality/ISO Documentation will be an added advantage.

Preferred Experience

  • 2–5 years of experience in documentation control, preferably in machinery manufacturing, engineering, or pharma equipment sector.
  • Experience with ISO audits, GMP documentation, and regulatory requirements will be preferred.

Job Type: Full-time

Pay: ₹20, ₹35,000.00 per month

Benefits:

  • Cell phone reimbursement
  • Internet reimbursement
  • Leave encashment

Application Question(s):

  • Notice Period
  • Current CTC
  • Expected CTC

Work Location: In person

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