Documentation Coordinator

5 days ago


Vatva Gidc Ahmedabad Gujarat, India Harikrushna Machines Pvt. Ltd. Full time ₹ 2,80,000 - ₹ 4,20,000 per year

Position: Documentation Coordinator

Location: Ahmedabad, Gujarat

Key Responsibilities

  • Maintain, organize, and control all technical, quality, and project-related documents (manuals, SOPs, drawings, records, certifications, etc.).
  • Ensure proper document version control, distribution, and retrieval in compliance with ISO/GMP/ regulatory requirements.
  • Coordinate with internal departments (Production, Design, QC, Purchase, Sales, Service, etc.) for document collection and updates.
  • Prepare and issue documentation sets for clients (like DQ, IQ, OQ, PQ, FAT/SAT documents, operating manuals, etc.).
  • Maintain electronic and hard copy filing systems to ensure traceability and accessibility.
  • Monitor document review, approval, and revision cycles in line with company policies.
  • Support audits (internal & external) by providing necessary documentation and records.
  • Ensure accuracy, completeness, and compliance of all documents before release.
  • Assist in preparing customer-related documentation (compliance certificates, regulatory submissions, export-related documentation if required).
  • Train and guide team members on document control procedures.

Skills & Competencies

  • Strong organizational and record-keeping skills with attention to detail.
  • Knowledge of document control procedures as per ISO, GMP, and other quality standards.
  • Proficiency in MS Office (Word, Excel, PowerPoint) and document management software/ERP.
  • Good written and verbal communication skills.
  • Ability to coordinate across multiple departments and meet deadlines.
  • High level of integrity, confidentiality, and accountability.

Educational Qualification

  • Graduate in Science/Commerce/Management/Engineering (preferred background in Documentation, QA, or Administration).
  • Additional certification in Quality/ISO Documentation will be an added advantage.

Preferred Experience

  • 2–5 years of experience in documentation control, preferably in machinery manufacturing, engineering, or pharma equipment sector.
  • Experience with ISO audits, GMP documentation, and regulatory requirements will be preferred.

Job Type: Full-time

Pay: ₹20, ₹35,000.00 per month

Benefits:

  • Cell phone reimbursement
  • Internet reimbursement
  • Leave encashment

Application Question(s):

  • Notice Period
  • Current CTC
  • Expected CTC

Work Location: In person



  • Vatva Gidc, Ahmedabad, Gujarat, India Harikrushna Machines Pvt. Ltd. Full time

    Create, update, and maintain technical documentation, including user manuals, installation guides, and API references. - Ensure that all documentation is accurate, up-to-date, and easily accessible to production department & client. - Work closely with development teams to understand technical details and ensure that documentation is comprehensive and...


  • Vatva Gidc, Ahmedabad, Gujarat, India Techno Aspire Service Full time

    **Key Responsibilities**: - Handle international customer inquiries and provide timely quotations, product information, and order confirmations. - Coordinate with production, logistics, and documentation teams to ensure timely execution of export orders. - Prepare and manage export documentation including proforma invoices, commercial invoices, packing...

  • Sales Coordinator

    2 weeks ago


    Vatva Gidc, Ahmedabad, Gujarat, India Harikrushna Machines Pvt. Ltd. Full time ₹ 1,80,000 - ₹ 4,20,000 per year

    Coordinate with customers and the sales team to manage inquiries, quotations, and order follow-ups.Prepare and send quotations, proforma invoices, and other sales-related documents accurately and on time.Maintain and update customer records, sales trackers, and reports in coordination with the sales department.Follow up with clients regarding pending...

  • Sales Coordinator

    7 days ago


    Vatva Gidc, Ahmedabad, Gujarat, India Hexaplast Full time ₹ 1,20,000 - ₹ 1,80,000 per year

    Job Opportunity: Sales Coordinator (Female Candidate)Company: Hexa Plast Industries Pvt. Ltd.Location: Vatva GIDC, AhmedabadWe are looking for a Sales Coordinator (Female) to join our dynamic team.Key Responsibilities:Handling client coordination and communicationPreparing quotations and maintaining recordsWorking on ERP software for sales...

  • Sales Coordinator

    3 days ago


    Vatva Gidc, Ahmedabad, Gujarat, India Multispan Control Instruments Private Limited Full time

    **Back Office Executive** **Key Responsibilities**: - Prepare accurate quotations based on client needs, ensuring all terms, conditions, and pricing are clearly stated. - Collaborate with sales and other departments to ensure timely and competitive quotations. - Monitor and follow up on outstanding payments to ensure timely invoice settlement. - Resolve...

  • Sales Coordinator

    2 weeks ago


    Vatva Gidc, Ahmedabad, Gujarat, India Harikrushna Machines Pvt. Ltd. Full time

    Coordinate with customers and the sales team to manage inquiries, quotations, and order follow-ups. - Prepare and send quotations, proforma invoices, and other sales-related documents accurately and on time. - Maintain and update customer records, sales trackers, and reports in coordination with the sales department. - Follow up with clients regarding...

  • Admin, Accounts

    2 weeks ago


    Vatva Gidc, Ahmedabad, Gujarat, India Aartvesh Full time ₹ 3,00,000 - ₹ 3,60,000 per year

    Position summary: Responsible for managing administrative tasks, accounting support, HR coordination, and ERP-based reporting. The role involves data entry, record keeping, payroll support, vendor/customer accounts coordination, and generating MIS reports. This position will be central to smooth office operations and will bridge between management, HR, and...

  • Tender Executive

    21 hours ago


    Vatva Gidc, Ahmedabad, Gujarat, India Hexaplast Full time ₹ 3,00,00,000 - ₹ 5,00,00,000 per year

    Job Title: Tender ExecutiveCompany: Hexa Plast Industries Pvt. Ltd.Location: AhmedabadEmployment Type: Full-time (Immediate Joining Preferred)Experience Required: Minimum 1 to 5 years in a similar positionKey Responsibilities:Handling tender preparation, submission, and documentation.Coordinating with different departments for tender-related...


  • Vatva Gidc, Ahmedabad, Gujarat, India Achievers Enterprise Full time

    **Job Title**: Sales & Support Executive (**Female**) **Location**: Vatva GIDC, Ahmedabad **Industry**: Sales | Administration | Customer Support **Salary**: ₹20,000 to 25,000 + Performance Incentives **Qualification**: Any Graduate **Experience**: 1-2 years in sales coordination or back-office sales support **Key Responsibilities** - Support the sales...

  • Project Coordinator

    5 days ago


    Vatva, India KALIBRE GLOBAL KONNECTS PRIVATE LIMITED Full time ₹ 6,00,000 - ₹ 12,00,000 per year

    Job Overview:We are seeking a Project Coordinator with experience in HVAC systems, AHU, and filters. The role involves coordinating between design, procurement, and site teams to ensure smooth execution of HVAC projects.Key Responsibilities: Coordinate day-to-day activities of HVAC projects. Prepare project schedules, monitor progress, and resolve...