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Administrative & Tender Executive
2 weeks ago
Key Responsibilities: Administrative Support:
- Manage office operations by handling incoming calls, emails, and correspondence.
- Coordinate meetings and appointments for team members.
- Maintain and organize files, documents, and records both in physical and electronic formats.
- Assist in preparing reports, and other materials as needed.
- Monitor tender opportunities from various sources and ensure timely submission of proposals.
- Review tender documents thoroughly to understand requirements and deadlines.
- Collaborate with relevant departments to gather necessary information and documents for tender submissions.
- Prepare and compile tender documents, ensuring accuracy and compliance with specifications.
- Coordinate with vendors, suppliers, and subcontractors during the tender process.
- Maintain tender databases and records for future reference and analysis.
- Ensure all administrative and tender-related documentation is accurately maintained and archived.
- Facilitate communication between internal teams, external stakeholders, and clients as required.
- Serve as a point of contact for inquiries related to administrative matters and tender submissions.
- Liaise with procurement, legal, and finance departments to ensure smooth tender processes and contract negotiations.
- Bachelor's degree in business administration, Management, or related field.
- Proven experience in administrative support roles, preferably in a corporate environment.
- Familiarity with tender processes and documentation is highly desirable.
- Excellent communication skills, both written and verbal.
- Strong organizational and time-management abilities.
- Proficiency in MS Office applications (Word, Excel, PowerPoint).
- Attention to detail and ability to multitask effectively.
- Team player with a proactive attitude and willingness to learn.
Experience: Min 2+ yrs.
Location: Vikroli, Mumbai
Additional Information: This is a full-time position. The role may require occasional overtime to meet deadlines.
