Deputy Accounts Manager

Purpose of Role/Job Summary:

The Position is responsible for overall handling the Finance & Accounts function of the company. Ensuring compliance of policies for commercial transactions

Main Duties and Responsibilities:

1. Statutory Compliance & Taxation:-

• Ensure timely filing and payment of statutory dues including GST, TDS, PF, ESIC, MLWF, PT, Income Tax, etc.
• Handle TRACES portal and resolve TDS-related notices and defaults.
• File Form 16, Form 16A, MVAT refund/assessment, and monthly returns (PF/ESIC) for permanent and contract employees.
• Manage professional tax compliance for Directors and the company.

• Calculate employee income tax and coordinate investment declarations.

• Payroll & Employee Reimbursements:-

• Prepare salary JVs including provisions for statutory deductions.

• Disburse salaries to staff, consultants, and Directors.
• Process petty cash approvals, travel advances, and reimbursement claims.
• Manage full & final settlements, recover staff advances, and compute statutory benefits like gratuity, bonus, and leave encashment.
• Coordinate with payroll consultants for monthly challans and returns.

3. Statutory Compliance & Taxation:-

• Ensure timely filing and payment of statutory dues including GST, TDS, PF, ESIC, MLWF, PT, Income Tax, etc.
• Handle TRACES portal and resolve TDS-related notices and defaults.
• File Form 16, Form 16A, MVAT refund/assessment, and monthly returns (PF/ESIC) for permanent and contract employees.
• Manage professional tax compliance for Directors and the company.
• Calculate employee income tax and coordinate investment declarations.

4. Accounting & Financial Operations

• Oversee daily accounting entries in Tally ERP and ensure proper classification under correct heads (e.g. SO No., GRN, PO, and Cost Centre).
• Validate invoices for expenses and purchases (including petty cash, Paytm, foreign currency).
• Maintain and reconcile online and physical cash balances weekly.
• Manage accounts finalization for Directors and family members.

5. Expense Management & Policy Implementation

• Implement and monitor finance-related SOPs and delegation of authority as defined by Head Office.
• Approve corporate credit card usage and ensure policy adherence.
• Validate and book travel claims in Tally & ERP. Prepare travel summary reports for budget analysis and cost variance tracking

6. Audit & Internal Controls

• Conduct monthly stock valuation and submit reports to the bank.
• Coordinate stock audits (biennially) and internal checks on accounting practices.
• Review and submit monthly MIS reports on credit limits, investment positions, and fund utilization.

7. Insurance & Banking Operations

• Ensure timely renewal of insurance policies and asset coverage for Directors at best negotiated rates with zero defaults.
• Handle day-to-day banking operations bank reconciliation, liaisoning, tracking of charges (debit/credit).
• Manage instruments like Packing Credit, Overdraft (OD), Bank Guarantees (BG), Fixed Deposits, etc.

8. Import/Export & Foreign Transactions

• Validate import documentation and coordinate with banks for payments.
• Liaise with Chartered Accountants for issuance of Form 15CA/CB for foreign remittances.

9. Reporting & Government Liaison

• Submission of monthly statistical data to the local government before 7 Th of every month e.g. Sales data.
• Generate exception reports and other ad-hoc reports required by management

Work Experience and Skills:

5+ years of professional experience as an Account Management in Manufacturing sector with exposure to Engineering industry

• Strong knowledge about Statutory Audits & Compliance , Indian Taxation Law ( Direct& Indirect), payroll
• Should well-versed in regulations, and compliance, Tally ERP and SAP
• Ability to work independently with high attention to detail
• Experience in Advanced MS Excel skills including VLOOKUP's and pivot tables is a must.
• Excellent stakeholder management, communication and people skills

Educational Qualification:

• Bachelor's degree
• Additional qualification in Business management preferred