Workplace coordinator

Job Description JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world-class services, advisory, and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers, and find a place where they belong. Whether youve got deep experience in commercial real estate, skilled trades, or technology, or youre looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.Duties & ResponsibilitiesHandling front desk operations and visitor management Monitoring of housekeeping-related activities. Arrangement of all consumables and supplies for Client/VIP visits. Handling the mail room activities. Preparing the Daily/Weekly and Monthly reports. Ensuring all compliance audit documents are submitted by vendor in compliance audit site. Interacting with the housekeeping vendor. Taking facility rounds to upkeep the office with HK supervisor. Effectively manage ground team to ensure an on-time deliverable system. Support the Workplace Manager in all administrative functions, Workplace services and any other administrative functions deemed by Client. Ownership of the day-to-day administration, including reports generation of the inventory tracker. Briefing all the housekeeping staff during shift deployment and communicate the priorities of the day and address complaints. Oversee the pantry equipment during the shift and identify issues and take necessary actions. Communicate to the Workplace Manager all incidents issues and pending problems. Monitoring cafeteria kitchen cleanliness, vending machines, stock maintenance and all-time availability of the same. Monitoring the food vendors at site. Soft services stores and stocks to be maintained as per standards. Indent monthly requirements for soft services as per the month's budget. Manage concierge requests from client through office boy. Maintaining stock of kitchen equipment & breakage count. Ensuring vendor background checks are maintained on a regular basis. Backup for transport coordinator. Coordinating for events and outdoor conferences. Raising JLL POR and coordinating for the work orders. Coordination with food supply vendors for weekly menus and special meal arrangements. Checking of client direct contract invoices. Good in Corrigo tool. Performance ObjectivesProvide Superior Client Service (weighting 60 PERCENT ) Initiative or Process Improvement in Functional Area (weighting 20 PERCENT ) Personal and Professional Development (weighting 20 PERCENT ) Key SkillsTeam handling experience Should have good working knowledge of soft services Computer knowledge Good communication skills Act as Host as well Hotel experience preferred Employee SpecificationCandidate should have 5 years experience in Facilities/Event Management industry What This Job Involves: Prioritizing the facilities needs. Working with the facilities manager and City Lead, youll oversee the propertys day-to-day operations and ensure that all administrative functions and facility services are covered. Likewise, youll strive for continuous improvement in the process. Youll also keep an eye out for the propertys supplies and ensure that it has adequate stocks and materials to keep the operations smooth like a well-oiled machine. Youll also be on top of health and safety issues that may arise and actively participate in reviewing them.Going Above and Beyond Expectations Client satisfaction is second nature to the person in charge. In this role, youll take on difficult issues and seek out opportunities to improve operations. Youll also be constantly in tune with the team to achieve key performance metrics and meet service level agreements. Youll also be in charge of creating stock reports for meeting minutes and monthly management reports to the clients.Sound Like You? To Apply You Need to Have: Solid background in team management. Are you an adept leader with a proven track record in managing a team? Are you capable of effectively rolling out improvement plans? Do you possess superior communication and reporting skills? If these soft skills are your areas of expertise, then we are more than thrilled to have you aboard.What We Can Do for You: At JLL, we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay, and benefits package.Apply todayLocation: On-site Mumbai, MHScheduled Weekly Hours: 48Job Tags: Hiring If this job description resonates with you, we encourage you to apply, even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the tableJLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally, the personal information we collect from you is for the purposes of processing in connection with JLLs recruitment process. We endeavor to keep your personal information secure with an appropriate level of security and keep it for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details, please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.Locations: On-site