Human Resource Administrator

Job description

Position Title: HR Administration

Exp : 1 to 3 yrs

Location: Nava India, Coimbatore

Work Mode : Work from Office

Working Days: Monday-Friday

Timing: 9am-6pm

In This Role You Will

HR, Operations & Compliance Support

• Collect and verify employee documents (ID, education, bank details) and maintain structured employee files (physical/digital).

• Manage employee lifecycle data: onboarding, ID cards, contract/confirmation tracking, promotions, transfers, resignations, and exit formalities.

• Track attendance, leave balances, absenteeism trends, and maintain biometric/shift records.

• Maintain and circulate HR policies, memos, and circulars; ensure employee acknowledgment of new/revised policies.

• Support compliance by displaying statutory posters, maintaining complaint registers, and coordinating POSH awareness sessions.

• Assist in preparing reports and records for ISO, statutory labour, and HR audits; track closure of audit observations.

• Assist in surveys, DEI data collection, and employee engagement/feedback initiatives.

• Support payroll by maintaining attendance, leave, and reimbursement data for timely processing.

Employee Engagement & Development

• Assist in organizing training, upskilling, and wellness programs; coordinate trainers/facilitators and logistics.

• Prepare and circulate employee birthday/anniversary greetings, event communications, and internal updates.

• Help plan and coordinate team events, festivals, and committee meetings.

• Maintain wellness records (participation, feedback) and support stress management/resource-sharing initiatives.

Office Administration & Facilities Management

• Manage office supplies inventory, vendor coordination, and procurement of materials/services.

• Oversee housekeeping, pantry, and visitor management services.

• Coordinate facility maintenance (repairs, pest control, cleaning, AC/lift servicing, plumbing, electrical).

• Maintain office assets register (furniture, laptops, keys, tools) with regular inventory audits.

• Ensure adherence to workplace safety norms fire extinguishers, signage, evacuation plans, and first-aid kits.

• Organize logistics for workshops, meetings, events, and inter-branch transfers.

• Monitor workplace ergonomics, hygiene, and environmental sustainability initiatives (waste segregation, energy-saving practices).

Finance & Procurement Support

• Collect and verify employee reimbursement claims (travel, food, mobile, etc.), maintain approval/payment tracker.

• Assist with travel and accommodation bookings for employees and guests; maintain travel and expense records.

• Gather department/vendor feedback and support procurement-related documentation.

Preferred Work Experience

• 1-3 years of proven experience in HR Administration (startup or high-growth environment preferred) ideally in a private limited company.

• Experience in HRIS (Like Zoho People, GreytHR), compliance, and policy management.

• Proven track record in improving HR processes and employee satisfaction.

Education Background

• Bachelors/Masters degree in HR, Business Administration or related field

• Certifications in labour laws or HR management (SHRM, HRCI) are a plus.

• Comprehensive knowledge of labour laws, employment regulations, and statutory compliance requirements. Key Skill Set

• Excellent communication and interpersonal skills to build strong relationships at all levels.

• Strong analytical and problem-solving abilities with a proactive and solution-oriented mindset.

• Ability to work independently and as part of a team while maintaining professionalism and confidentiality.

• Proficient in HR software, Google Workspace, and MS Office.

•Skilled in Data Analysis & Reporting, Employee Relations & Conflict Resolution, and HR Business Partnering.

• Front Office & Reception Management – professional demeanour, ability to greet and assist visitors, manage calls, coordinate meeting room bookings, and maintain a welcoming workplace environment

To Apply - Interested candidates share your CV to

Regards,

Ranjani

HR-Recruiter