Assistant Manager Accounts Payable

Overview

We are seeking an Accounts Payable (AP) Assistant Manager to support the Accounting team in overseeing day-to-day AP operations and ensuring accuracy, compliance, and efficiency across processes. This role will manage and mentor the AP Specialist, collaborate with cross-functional teams and suppliers, and play a key role in process improvement and automation initiatives. This role will report into the Accounting Manager. The ideal candidate is detail-oriented, highly organized, and thrives in a fast-paced, growth-focused environment. This role is a hands-on Assistant Manager role that supervises in addition to rolling up their sleeves entering AP invoices.

Responsibilities Team Leadership & Oversight

• This position will be responsible for Team leadership and oversight of the AP Specialist listed below but at the same time enter AP transactions, ensuring compliance with accounting standards and internal policies which will be approved by the Accounting Manager.
  • Supervise, mentor, and support AP Specialist, ensuring accuracy and timeliness in invoice processing, purchase order coding, and payments.
  • Oversee the Billing inbox, ensuring inquiries are resolved promptly and escalations are managed effectively.
  • Review and approve AP transactions, ensuring compliance with accounting standards and internal policies.
  • Communicate effectively to individuals within the organization to ensure supplier invoices are approved and authorized for payment on a timely basis.

Accounts Payable Operations

• Ensure timely processing of supplier invoices, purchase orders, and employee expense reimbursements. This includes both the input of accounts payable as well as the review of accounts payable entered by the AP Specialist.
• Oversee reconciliations of accounts payable, employee expenses, and vendor accounts.
• Monitor and process approved credit card limit changes and issuance of new cards.
• Ensure proper coding to general ledger accounts, cost centers, and spend categories.

Month-End Close & Reporting

• Lead AP-related month-end close activities, including preparation and review of AP schedules, reconciliations, and balance sheet fluctuation analysis.
• Partner with Accounting team members to ensure accurate financial reporting and timely close cycles.
• Provide analysis on AP trends, vendor activity, and expenses to support decision-making.

Process Improvement & Audit Support

• Drive continuous process improvements, leveraging automation and system capabilities.
• Implement best practices in AP workflows to enhance efficiency and scalability.
• Support internal and external audit processes by preparing documentation, resolving inquiries, and ensuring compliance with internal controls.

Cross-Functional & Vendor Collaboration

• Act as the main point of contact for escalated supplier inquiries.
• Partner with Procurement, FP&A, and other teams to ensure alignment on spend management and vendor relationships.
• Foster strong vendor partnerships while ensuring compliance with company policies.

Qualifications

• Bachelor of Commerce (Graduate or Honors) or equivalent degree in Accounting/Finance.
• 8 years of progressive accounting experience, with at least 2 years in a supervisory or lead AP role.
• Strong working knowledge of AP processes, controls, and reconciliations.
• Experience in a late-stage start-up or high-growth company (preferred).
• Hands-on experience with Workday ERP (preferred).
• Strong organizational, analytical, and time management skills.
• Excellent written and verbal communication, with the ability to collaborate across levels and functions.
• Demonstrated ability to manage competing priorities and deliver under tight deadlines.
• Proactive mindset with a continuous improvement focus.

Willingness to work until 2 PM EST during onboarding, month-end close, and key projects for overlap with the U.S. team.

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