US HR Manager

Job Type: Permanent

Shift: Night shift

Job Summary:

We are seeking a dynamic and experienced HR Manager with a strong background in USA immigration, HR operations (from onboarding to offboarding), compliance management as per software Industry standards. The ideal candidate will be well-versed in U.S. immigration processes, including H-1B,H4 EAG, L-1, OPT, GC, and PERM processes.

Key Responsibilities:

Immigration & Compliance:

• Manage and oversee the full lifecycle of USA immigration processes, including H-1B, H4 EAD, OPT, Green Card (PERM & I-140) filings.
• Ensure timely filing and renewal of work authorizations and visas.
• Maintain immigration records and ensure full legal compliance with USCIS, DOL, and other regulatory bodies.
• Liaise with immigration attorneys, legal counsel, and external stakeholders.
• Track and report immigration statuses and flag upcoming expirations or legal risks.
• Responsible for smooth functioning for management of end-to-end immigration process for employees and consultants.
• On-time LCA filing for our employees along with the maintenance of PAF and LCA Posting notices.
• H-1B Amendment, H-1B Extension, H-1B Transfer, H4 Dependents visa filing, H4 EAD filing, including case preparation and supporting documents for PERM / I-140 and PAF.
• Maintaining files for immigration and relocation cases such as Public Access Files (PAF) and PERM documents.
• Have knowledge of various kinds of H-1B applications such as Cap H-1B applications, Transfer applications, Amendment applications, and Extension applications.
• Work with sales and recruiting teams to collect information required to initiate the LCA and H1B application process.
• Coordinate and review the LCAs with the attorney and share updates to the consultants.
• Assist in forms like I-129, I-539, and I-765 for submission of visa categories H-1B, H-4, and H4 EAD respectively.
• Prepare weekly reports and send them to on-site counterparts and Management as well.
• Assist in filing new H1B registrations every year.
• Organize and upload documents like Receipts, RFE's, Approvals, and Denial copies on the server.
• Follow up with the attorney on case updates and communicate the same to the respective consultants.
• Other immigration HR-related duties as required.
• Flexible to work night shifts in the US CST Time Zone.

HR Operations:

• Oversee complete employee lifecycle from onboarding, orientation, background check, project deployment, timesheets, performance reviews, to offboarding.
• Develop and maintain employee records and HRIS systems in compliance with data protection regulations (e.g., HIPAA, GDPR).
• Administer benefits, compensation, leaves of absence, and employee welfare programs.
• Handle employee relations, resolve conflicts, and maintain high employee engagement.

Compliance & Policy:

• Ensure HR policies and procedures are compliant with federal, state, and local laws.
• Create, review, and implement HR policies tailored to IT staffing business needs.
• Conduct internal HR audits and provide regular compliance training.

HR Support:

• Collaborate with recruitment teams to facilitate smooth onboarding for consultants and W2 employees.
• Address unique HR challenges in IT staffing environments including remote workforce, project-based assignments, and contractor engagement.
• Ensure background checks, drug screening, and client-specific onboarding procedures are completed.

Requirements:

• Strong knowledge of U.S. immigration processes and employment-based visa categories.
• Familiarity with international immigration processes in Europe and the Middle East is a plus.
• In-depth understanding of HR compliance, labor law, and employee relations.
• Strong interpersonal and communication skills.
• High level of integrity, professionalism, and attention to detail.
• Experience managing HR for a multi-national workforce.
• Hands-on experience with HR audits and government reporting ( I-9, etc.).
• Strong understanding of IT staffing dynamics, including working with third-party vendors, corp-to-corp (C2C), and independent contractors.

Preferred candidate profile

• Ensures compliance with immigration laws and confidentiality at all times
• Strong attention to detail and the ability to work well with changing information.
• Looking for qualified professionals to help in achieving the goals.
• Strong experience in US Immigration in a consulting company.