Assistant Manager Administration

3 days ago

Mumbai City District, India Fortune Gourmet Specialities Full time ₹ 40,00,000 - ₹ 60,00,000 per year

Manager / Assistant Manager Administration & Executive Assistant to MD

(MALE CANDIDATES ONLY)

Location: Lower Parel, Mumbai

Company: Fortune Gourmet Specialities Private Limited

Basic Qualification: Graduation (any discipline)

Experience: Minimum 10 12 years in administration, office management, or executive support roles.

Maximum CTC: Rs. 8L to Rs. 10 LPA (Depending on experience and qualifications)

Role Overview:

We are looking for a dynamic, organized, and proactive individual to manage overall office administration while also providing high-level executive support to the Managing Director. The ideal candidate will have a strong background in administrative operations, excellent communication skills, and the ability to multi-task efficiently in a fast-paced work environment.

Key Responsibilities:

Office Administration & Facility Management

Oversee daily office operations, upkeep, and maintenance to ensure a smooth and professional work environment.

Manage office service contracts and coordinate with vendors for maintenance, housekeeping, and general office support.

Maintain proper liaison with building management and facility providers.

Insurance Coordination

Coordinate with insurance agents for medical insurance coverage of employees.

Handle onboarding for new employees under the insurance policy and manage claim processing and reimbursements.

Travel & Logistics

Arrange domestic and international travel, including flights, taxis, and hotel bookings.

Maintain updated corporate hotel rates and travel records for employees.

Office Supplies & Inventory Management

Maintain and monitor pantry supplies, stationery, and office inventory to ensure availability and cost-efficiency.

Ensure hygiene and cleanliness across the office and pantry areas.

Mobility & Parking Management

Maintain employee mobile usage records and coordinate mobile allowances as per company policy.

Administer company car parking spaces for optimal utilization.

Support to Accounts & HR

Assist the accounts team in preparing customer invoices, checking terminal departure reports, and managing office-related expense invoices.

Manage attendance, overtime records, and ensure accurate tracking for payroll processing.

Executive Assistant to MD

Provide end-to-end secretarial and administrative support to the Managing Director.

Manage scheduling, calendar coordination, travel plans, meetings, and correspondence for the MD.

Ensure smooth communication between the MD's office and internal/external stakeholders.

Skills & Competencies Required:

Motivation & Personality: Highly motivated with a professional and pleasant demeanor.

Problem Solving: Proactive with strong problem-solving and decision-making skills.

Detail Orientation: High attention to detail and accuracy in administrative tasks.

Communication: Excellent verbal and written communication skills.

Time Management: Strong organizational and time management abilities.

Independence: Ability to work independently and take initiative without constant supervision.

Multi-tasking: Capable of handling multiple responsibilities under pressure and tight deadlines.

Application Details:

Interested male candidates from Mumbai who meet the above criteria are encouraged to apply by sending their updated CV to:

Please mention:

Current CTC

Expected CTC

Notice Period

Note: Immediate joiners or candidates with a notice period of 15 days or less will be given preference.

Regards,

Dipika P

Human Resources

Fortune Gourmet Specialities Private Limited

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